Coordinator – Procurement & People Operations

Overview

We are seeking a highly organized and proactive Coordinator to support procurement and contingent workforce operations within a dynamic Research and Development environment. This role requires strong communication, multitasking, and problem-solving skills to manage purchasing activities, vendor relationships, and hiring logistics across cross-functional teams.

Key Responsibilities

Procurement Operations

• Coordinate procurement activities to support R&D team needs
• Submit and track purchase requests through all stages of the procurement lifecycle
• Collaborate with cross-functional partners to escalate and resolve issues as needed
• Liaise with external vendors to address procurement, logistics, and invoicing challenges
• Identify and document recurring issues to support process improvement initiatives

People Operations

• Manage and track hiring requests for contingent workforce engagements
• Schedule interviews and coordinate logistics for contingent worker hiring
• Maintain communication channels for contingent workforce requests and updates
• Gather and organize stakeholder input to support management decision-making
• Prepare status reports and documentation for internal review
• Partner with the Operations Program Manager to resolve hiring roadblocks and track escalations

Required Skills & Qualifications

• Minimum 3 years of experience in a coordination or operations role
• Self-motivated, eager to learn, and collaborative in sharing knowledge with team members
• Proficient in communication tools such as Outlook, Calendar, and Office 365
• Excellent written and verbal communication skills
• Strong customer service orientation and collaborative problem-solving approach
• Exceptional organizational skills with the ability to manage multiple priorities under pressure
• Experience maintaining project documentation and presenting updates to leadership
• Strong interpersonal skills to engage effectively with technical and non-technical stakeholders

Preferred

• Familiarity with project management tools (e.g., Asana, Trello, Smartsheet)

Education

• Bachelor’s degree in a relevant field or equivalent professional experience

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.

Location: Remote (United States)

Role type: Contract 12 Month Position 

Expected hours: 40 per week 

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you or will you in the future require any sponsorship to work in the US?

Language:

• English  (Required)