Office Coordinator (Part-time)

Liquid Instruments makes technology for students, engineers, and scientists to enable them to learn, create, and discover. Founded by a team of scientists at the Australian National University and NASA's Jet Propulsion Laboratory, our team developed ultra-sensitive instrumentation for measuring gravitational waves and has deep expertise in high-speed digital signal processing. We used the technology to create a new breed of software-defined instrumentation for test and measurement that enables users to acquire data, generate signals and control their experiments. Our platforms combine the processing power and reconfigurability of an FPGA with intuitive user interfaces, delivering a breakthrough combination of versatility, performance, and cost.

Liquid Instruments is based in San Diego, California and Canberra, Australia, where we have grown from an idea to a 90-person team. We are constantly working across time zones and prioritizing communications so that we can stay in sync across the globe.

We are currently recruiting a part-time Office Coordinator to support the smooth and efficient operation of our office environment while collaborating closely with cross-functional teams. This role encompasses a wide range of administrative and clerical duties, including managing communications and relaying valuable information or policy changes from upper management, organizing office spaces, creating and updating databases and supporting staff. 

The role will report to the Director of Finance and is on-site based out of our Del Mar office.

Responsibilities:

• Support the staff as needed by completing various general administrative tasks, such as managing company-wide communications, creating documents, proofreading, sending invitations, and employee surveys
• Facilitate new hire onboarding and offboarding, including issuing and keeping track of keys with employees
• Work with the finance team to monitor and maintain the fixed asset records
• Assist the Sales Director with credit card expense reporting and obtain necessary approvals along with receipts and supporting documentation
• Monitor office supply levels and place orders for purchasing
• Develop and implement processes to streamline workflows and improve overall operational efficiency
• Coordinate and order the weekly team lunch and office snacks
• Schedule company-wide events and meetings that take place in shared spaces, ensuring no overlap
• Propose and plan quarterly office events and the annual holiday party
• Submit work orders for any repairs or maintenance required for equipment or the office space to ensure good working order

Qualifications:

• Excellent organizational skills with an attention to detail and a proactive problem-solving mindset
• Ability to prioritize tasks according to urgency and meet tight deadlines
• Proficiency with basic office equipment and office management software, along with an aptitude for learning new software and systems
• Familiarity with Microsoft Office, Gmail, and Expensify
• Excellent written and verbal communication skills
• Ability to thrive in a fast-paced startup environment and manage multiple tasks simultaneously
• Ability to maintain confidentiality of company information
• Ability to collaborate effectively with internal teams and external partners

Compensation:

• $30-$35/hour