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People Operations Coordinator

New York, New York, United States

Lithic creates card issuing and payment infrastructure for technology companies that just works. We help some of the world’s fastest-growing digital banks, fintech companies, and software companies process billions in transactions annually.

The People Operations Coordinator will play a crucial role in helping to scale and mature the recruiting function by coordinating candidate logistics and ensuring a top-notch recruitment process. You will collaborate closely with recruiters, hiring managers, and candidates to deliver an outstanding candidate experience while keeping the recruitment process running efficiently. We encourage you to apply even if you do not meet all the criteria listed below!

What You’ll Do:

  • Interview Scheduling:
    • Coordinate and schedule interviews between candidates and hiring teams, ensuring availability and alignment across time zones.
    • Manage and track interview schedules, follow-ups, and feedback in Greenhouse.
  • Candidate Communication:
    • Serve as the primary point of contact for candidates, providing timely updates and ensuring a seamless experience throughout the interview process.
    • Send invitations, confirm interview details, and respond to candidate inquiries.
  • Recruitment Logistics:
    • Assist with preparing interview materials and setting up interviews.
    • Coordinate virtual interview logistics, including video conferencing setup and troubleshooting.
  • Process Management:
    • Maintain accurate candidate records and track stages of the interview process in Greenhouse.
    • Ensure timely collection and documentation of interview feedback from hiring teams.
  • Project Support:
    • Provide administrative support for various recruiting projects, such as process improvements, data & metric tracking, and interview training.

What You Bring:

  • Strong organizational and multitasking skills, with the ability to manage multiple priorities and deadlines.
  • Excellent communication skills, both written and verbal, with a focus on providing exceptional candidate experiences.
  • Proficiency in G Suite (Gmail, Docs, Sheets.)
  • Experience utilizing Applicant Tracking Systems is a plus, experience with Greenhouse ATS is preferred.
  • Ability to work in a fast-paced, dynamic environment and adapt to changing priorities.
  • High level of discretion and professionalism, particularly when handling sensitive candidate information.
  • A proactive, detail-oriented, and resourceful attitude.
  • Demonstrated customer service experience is preferred.
  • Previous experience in recruiting coordination, HR, or administrative roles is a plus.
  • Familiarity with recruiting practices and processes is a plus.

Base Salary: $69,000 - $85,000 + equity

#LI-AS1

Benefits: 

  • Health, vision, and dental insurance 
  • Unlimited PTO
  • 401(k) match 
  • Life Insurance and AD&D policy 
  • 3% cashback on all Privacy purchases

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