Document Control Specialist

Position:               Document Control Specialist

Company:             Loenbro – Industrial Services Group

Reports To:          Project Superintendent, Project Manager

Location:              Great Fals, MT

Do you want to work for an industry leading, growing, diversified employer who believes in doing what we say, leading by example, doing the right thing, and practicing stewardship? Loenbro is a leader in the industrial services space who strives to be more than just a contractor to our customer, but a business partner who provides superior quality and service. This is your opportunity to work for a great employer who puts employees and their customers first.

We have worked hard to build and maintain our reputation and are looking for industrious, conscientious, and motivated individuals to join our team. We encourage you to visit our website at www.loenbro.com to learn more about our organization and who we are.

Job Summary:
Loenbro is in search of a Document Control Specialist to be based out of our Great Falls, MT office. This position is responsible for managing and maintaining our organization's document control systems to ensure accuracy, compliance, and accessibility. This role supports project billing, contract documentation, audits, and close-out processes, while working across departments to maintain document integrity. 

Essential Duties & Responsibilities:
Organize, archive, and manage digital records for designated project locations.

• Maintain version control and track revisions.
• Ensure compliance with internal policies and regulations.
• Assist in developing document control procedures and systems.
• Project Billing and Support.
• Compile invoice backup for billing and contract compliance.
• Support project close-out activities.
• Resolve documentation issues with Accounting, QC, and Production teams.

Skill/Knowledge Required:

• Experience: Previous experience in document control or administrative roles is preferred.
• Technical Skills: Proficient with Microsoft Office Suite, SharePoint, Adobe products, and document management platforms. Familiarity with ERP systems and overseeing digital backups is a plus.
• System Adaptability: Ability to quickly learn new systems and procedures.
• Attention to Detail: Strong organizational skills with attention to detail and accuracy.
• Work Style: Ability to work effectively both independently and as part of a team, under deadlines, and in response to shifting priorities.
• Communication Skills: Excellent written and verbal communication skills with strong organizational capabilities.
• Problem-Solving: High-level problem-solving abilities, with the capacity to analyze issues and report problems, as necessary.
• Customer Service: Strong service orientation, able to maintain professional relationships with stakeholders, including executives, PMs, accounting teams, and clients.

Benefits

• Personal Time Off (PTO).
• Health Benefits: All employees are eligible for medical, dental, vision and life insurance coverage.
• 401(k) Retirement: The Company provides a 100% match of the first 4% of employees’ contribution each year, to the plan. Eligibility is immediately following 90 days of employment.

We are “Leading the Change” in the Energy Services Industry. Our growth and successes have not changed who we are. We live our core values every day.

WE TAKE ACTION
WE DO WHAT WE SAY
WE LEAD BY EXAMPLE
WE DO THE RIGHT THING
WE PRACTICE STEWARDSHIP

Loenbro is an Equal Opportunity Employer.