Executive Assistant

Role Overview: The Executive Assistant will serve as a key partner in delivering high-level administrative and organizational support to the President of Lucid ME. This role demands a proactive individual capable of managing a broad spectrum of executive-level responsibilities, often involving confidential and sensitive matters. A high degree of professionalism, discretion, willingness to learn and prompt responsiveness is essential.
This is not a remote role and requires a full-time presence in the office in KAFD. The position may also require occasional travel, sometimes international, depending on business needs. Given the global nature of the company, the individual should also be prepared for occasional availability outside of regular business hours.

Key Responsibilities:
• Executive Support: Provide comprehensive administrative support to the President and to Chief of Staff, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Communication Management: Act as a primary point of contact for internal and external stakeholders, managing phone calls, emails, and correspondence on behalf of the President.
• Meeting Coordination: Organize and manage internal and external meetings, including preparing agendas, taking minutes, and ensuring timely follow-ups in collaboration with Chief of Staff.
• Travel & Logistics Management: Plan, book, and manage all travel itineraries, accommodations, and logistics for the President, ensuring smooth travel arrangements in collaboration with Chief of Staff.
• Document Management: Prepare, review, and proofread presentations, reports, and other documents for the President. Ensure documents are translated from Arabic to English, well-organized and accessible when needed.
• Project Management Support: Assist with various projects, including organizing events, coordinating cross-functional teams, and supporting the implementation of new initiatives in collaboration with Chief of Staff.
• Confidentiality & Discretion: Handle sensitive and confidential information with utmost care, maintaining a high level of discretion and professionalism.
• General Administrative Tasks: Provide day-to-day office support, including expense reporting, preparing materials for meetings, and coordinating the President’s daily schedule. Ad hoc administrative support to direct reports of President.
• Special Projects and Strategic Support: Collaborate closely with the Chief of Staff to execute special tasks and projects as directed, aimed at directly supporting the office of the President.

Required Skills and Qualifications:
• Experience: Minimum of 5 years of experience as an executive assistant or in a similar role, supporting senior leadership in a corporate environment. Experience in the automotive, technology, or luxury sector is welcomed.
• Education: Bachelor’s degree or equivalent experience in business administration or related field.
• Communication Skills: Excellent written and verbal communication skills in English and Arabic.
• Organizational Skills: Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Technical Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (SharePoint, DocuSign, Concur, etc.) Also, training will be provided.
• Problem Solving: Analytical skills and ability to anticipate needs and solve problems proactively.
• Interpersonal Skills: Strong interpersonal skills with the ability to build relationships with stakeholders at all levels.
• Flexibility: Ability to adapt to a fast-paced environment and manage changing priorities effectively.

Desirable Attributes:
• Ability to handle high-pressure situations with a calm and professional demeanor.
• Strong attention to detail and accuracy in all tasks.
• Motivated to learn and advance within the company.

Working Environment:
• Fast paced and dynamic work environment with opportunities to interact with senior leadership, key stakeholders, and a variety of teams within Lucid Motors.