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Executive Coordinator

Salt Lake City, UT

Lucid Software is the leader in visual collaboration and work acceleration, helping teams see and build the future by turning ideas into reality. Our products include the Visual Collaboration Suite (Lucidchart and Lucidspark) and airfocus. We hold true to our core values: innovation in everything we do, passion & excellence in every area, individual empowerment, initiative and ownership, and teamwork over ego. At Lucid, we value diverse perspectives and are dedicated to creating an environment and culture that is respectful and inclusive for everyone. Lucid is a hybrid workplace. We promote a healthy work-life balance by allowing employees to work remotely, from one of our offices, or a combination of the two depending on the needs of the role and team.

Since the company’s founding, Lucid Software has received numerous global and regional recognitions for its products, business, and workplace culture. These include being listed to the Forbes Cloud 100, Fast Company Most Innovative Companies, Fortune Best Workplaces in Technology, and PEOPLE’s Companies that Care. Lucid’s solutions are used by more than 100 million users across the globe, making Lucid the most used visual collaboration platform by the Fortune 500. Our customers include Google, GE, and NBC Universal, and we partner with leaders such as Google, Atlassian, and Microsoft. 

Responsibilities: 

  • Manage and maintain executives’ calendars to optimize time and productivity.
  • Coordinate daily, weekly, and monthly schedules, adjusting for conflicts across multiple schedules.
  • Prioritize events and meetings based on urgency and strategic relevance.
  • Identify and resolve scheduling conflicts in advance.
  • Schedule internal and external meetings, conference calls, and video conferences.
  • Ensure logistics are arranged, including invites, locations (physical or virtual), and materials.
  • Manage last-minute scheduling changes and confirm attendance.

Requirements: 

  • Skilled at managing multiple calendars and priorities efficiently. 
  • Ensures accurate scheduling with all relevant factors (timing, location) considered.
  • Proficient in communicating clearly with clients, teams, and executives to coordinate schedules and provide timely updates.
  • Identifies scheduling conflicts and resolves them efficiently, ensuring minimal disruptions.
  • Proficient in G Suite and scheduling tools.
  • Consistently reliable in managing deadlines, maintaining punctuality, and ensuring tasks are completed quickly.
  • Comfortable handling scheduling requests from multiple executives simultaneously without compromising quality or attention to detail.
  • Dedicated to providing excellent service by ensuring all parties' needs are met and schedules align seamlessly.
  • Handles sensitive information with discretion and maintains confidentiality in all administrative matters.
  • Works effectively within a team environment, supporting colleagues and assisting with scheduling-related tasks as needed.

Preferred Qualifications

  • 1+ years of experience supporting senior leaders/executives.
  • • Experience in a corporate or high-growth environment.

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