Job Application for Document Control Specialist at Luster National

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About the Position

We are seeking a highly organized and detail-oriented Document Control Specialist to join our team and play a crucial role in managing the lifecycle of critical project documents for large-scale public works infrastructure programs. This role offers the opportunity to work on impactful projects, ensuring the accessibility, security, and compliance of essential documentation while collaborating with a dynamic team of professionals. If you thrive in a fast-paced environment and excel at streamlining processes, this position is tailored for you.

This is a long term, full-time, onsite position located in the greater Washington DC metro area.

Responsibilities

Oversee the organization, accessibility, and security of documents in both digital and physical formats.
Maintain consistent filing structures, metadata tagging, and indexing for easy retrieval and management of documents.
Ensure that document changes, updates, or revisions are approved, properly tracked, and recorded in the system and distributed.
Maintain documents according to internal guidelines and policies, and regulatory requirements.
Protect sensitive information by adhering to security protocols for document storage and distribution.
Provide quick and efficient access to documents as requested by team members, clients, or stakeholders.
Support archival of documents for completed projects in a manner that allows for easy retrieval if needed later.
Conduct internal audits of documents.
Prepare and provide documents for external audits, and records requests.
Distribute reports related to document status, compliance, and tracking for management and auditing purposes.
Support management of document retention and archiving schedules.
Support management of the document lifecycle.
Identify and resolve document-related issues.

Skills and Attributes

Possess excellent verbal and written communication skills. 
Possess excellent multi-tasking and organizational skills with supreme attention to detail. 
Possess excellent collaboration skills. 
Advanced analytical and problem-solving abilities.

Minimum Qualifications

Bachelor’s degree in Engineering, Construction Management, Business Administration, or related field or equivalent combination of education/experience.
1-3 years of work experience as a Document Control Specialist on large, complex, public works infrastructure engineering programs.
Ability to perform document audits and address findings.
Understanding of ISO 9001:2015 requirements.
Proficiency with industry standard document control software (e.g., SharePoint, E-Builder, Aconex, Procore, etc.)
Proficiency in Microsoft Office (e.g., Outlook, Word, Excel, PowerPoint, etc.)

Preferred Qualifications

Experience working on large, complex, public works infrastructure engineering programs in the transit industry (preferably rail transit).
Experience with large, complex, public works infrastructure engineering programs valued at $500M+.

Compensation Details

The salary range listed for this role is $62k-$115k annually ($30-$55 hourly). The final salary offered is based on multiple factors and is thoughtfully aligned with each candidate’s level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, etc.

Just LOOK at the Benefits We Offer!

Unlimited Flexible Time Off
Paid Holidays
Health Insurance
Dental Insurance
Vision Insurance
Flexible Spending Accounts (Healthcare and Dependent/Elder Care)
Long Term Disability Insurance
Short Term Disability Insurance
Life Insurance and Accidental Death & Dismemberment Policy
401(k) Plan with Guaranteed Employer Contribution
Formal Career Planning and Development Program
$2,500 Annually Towards Professional Development
Wellness Program with Monthly Wellness Stipend
Company Cell Phone or Cell Phone Plan Reimbursement
Free Personalized Meal Planning & Nutrition Support with a Registered Dietitian
Free Personal Financial Planning Services
Employee Assistance Program
Employee Discounts
Employee Referral Bonus #IN-LNJS

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.

Please email hiring@luster.com for accommodations necessary to complete the application process.

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Document Control Specialist

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