Document Control Specialist

About the Position 

We are seeking a skilled Document Control Specialist to join our team and play a crucial role in managing the lifecycle of critical project documents for a large-scale public works infrastructure program. This role offers the opportunity to work on impactful projects, ensuring the accessibility, security, and compliance of essential documentation while collaborating with a dynamic team of professionals. If you have a passion for all things documentation, have exceptional attention to detail, and thrive in fast-paced environments, this position is tailored for you! 

This is a long term, full-time, hybrid (2 to 3 days in office per week) position located in New York City, NY.  

Responsibilities 

• Support the implementation and maintenance of program-wide document control protocols.
• Assist with intake, processing, and distribution of controlled documents (RFIs, submittals, meeting notes, drawings, specs, etc.).
• Ensure accurate document naming, version control, and coding per project standards.
• Track deliverables and support coordination of document reviews between internal teams and external stakeholders.
• Prepare document control reports, logs, and transmittals.
• Perform quality checks on document submissions for compliance with standards.
• Support record retrievals for audits, reporting, or executive briefings.
• Provide user assistance and troubleshooting within the project’s document management systems (e.g., SharePoint).

Attributes 

• Excellent written and verbal communication and interpersonal skills. 
• Excellent multi-tasking and organizational skills. 
• Collaborative mindset that fosters teamwork, trust, and positive relationships. 
• Natural curiosity, problem-solving abilities, and a passion for continuous improvement. 

Minimum Qualifications 

• Associate’s degree in Construction Management, Engineering, Business Administration, or a related field
• 3+ years of document control or records management experience supporting infrastructure, construction, engineering, or public-sector capital projects
• Experience with SharePoint and/or other EDMS platforms such as Aconex, ProjectWise, Procore, or Unifier
• Working knowledge of document control procedures, metadata tagging, and versioning.
• Proficient with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)

Preferred Qualifications 

• Bachelor’s degree in Construction Management, Engineering, Business Administration, or a related field.
• Familiarity with aviation or transportation project environments is strongly preferred.
• Prior experience supporting Port Authority of NY & NJ projects or similar public agency requirements.
• Understanding of FAA, NEPA, or aviation-related regulatory documentation.

Compensation Details 

The salary range listed for this role is $104k-$124k/year ($50-$60/hour) Please do not let our salary range deter you from applying if you are interested in the role. The final salary offered is based on multiple factors and is thoughtfully aligned with each candidate’s level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, etc. 

Just LOOK at the Benefits We Offer! 

• Unlimited Flexible Time Off 
• Paid Holidays 
• Paid Parental Leave 
• Health Insurance 
• Dental Insurance 
• Vision Insurance 
• Flexible Spending Accounts (Healthcare and Dependent/Elder Care) 
• Long Term Disability Insurance 
• Short Term Disability Insurance 
• Life Insurance and Accidental Death & Dismemberment Policy 
• 401(k) Plan with Guaranteed Employer Contribution 
• Formal Career Planning and Development Program 
• $2,500 Annually Towards Professional Development 
• Wellness Program with Monthly Wellness Stipend 
• Company Cell Phone or Cell Phone Plan Reimbursement 
• Free Personalized Meal Planning & Nutrition Support With a Registered Dietitian 
• Free Personal Financial Planning Services 
• Employee Assistance Program 
• Employee Discounts 
• Employee Referral Bonus 
• Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.

Please email hiring@luster.com for accommodations necessary to complete the application process.