Proposal Specialist II

About the Position 

We’re looking for a Proposal Specialist II to help drive the pursuit of large, heavy-civil infrastructure projects—including highways, roads, bridges, transit (bus and rail), and airport programs—delivered through both traditional and alternative delivery methods. As a key member of the Luster National Sales Team, you’ll work closely with business development and operations staff to coordinate, develop, and refine high-quality, compliant proposals. You’ll manage deadlines, ensure submission accuracy, and support the strategic development of win themes and messaging. This role is ideal for someone who thrives in a fast-paced, deadline-driven environment and can balance structure with creativity. Each day brings a new opportunity to help shape how Luster shows up in the market—and how we win work. 

This is a full-time remote position; candidates need to be willing and able to work in all time zones as needed. 

Responsibilities may include, but are not limited to, the following: 

• Coordinate, write, and edit proposal content across a range of infrastructure pursuits, ensuring alignment with win strategies, compliance requirements, and submission deadlines. 
• Develop and maintain standard proposal assets including active team member resumes, project descriptions, boilerplate language, certifications, and corporate data sheets in multiple formats. 
• Act as the primary point of contact for teaming partners requesting company information during joint pursuits, including coordination of forms, resumes, rates, and past performance materials. 
• Manage and maintain the company’s CRM (HubSpot), ensuring accuracy of contacts, capture opportunities, proposal pipeline, and related reporting. 
• Work closely with capture managers to track Win Plans and ensure proper internal follow-up is conducted to meet all suspense dates and submittal deadlines. 
• Coordinate directly with operations on bill rates, insurance documentation, and pre-award requirements tied to active proposals. 
• Collaborate with internal stakeholders to prepare polished slide decks and presentation materials tailored for interview panels, shortlist presentations, and client meetings. 
• Coordinate with the branding team to ensure that all outbound proposal and marketing content adheres to Luster’s brand guidelines and visual standards. 
• Ensure that the company’s CSP (Comprehensive Sales Plan) remains up to date. 
• Work closely with contracts and compliance staff to coordinate company certifications and required documentation during pursuits. 
• Support proposal meetings, compliance reviews, and final production to ensure timely and professional delivery of all materials. 

Attributes 

• Proactively seeks to understand new projects, clients, and teaming partners, driven by natural curiosity and a learning mindset. 
• Thrives in deadline-driven environments, balancing structure with flexibility when priorities shift. 
• Keeps calm under pressure and delivers high-quality work on compressed timelines. 
• Builds trust across business development, operations, and marketing through a collaborative, can-do approach. 
• Works independently and follows through, staying on top of timelines, deliverables, and internal coordination. 
• Embraces evolving tools and technologies with a solutions-oriented mindset, always looking for ways to improve systems and processes. 

Minimum Qualifications 

• Bachelor’s degree in English, marketing, communications, business, or related field, or equivalent combination of education and experience. 
• 5+ years of experience in proposal development, business development, or marketing, preferably in the AEC, infrastructure, or professional services sectors. 
• Proven ability to manage complex proposal timelines with multiple stakeholders, tight deadlines, and shifting priorities. 
• Ability to synthesize technical input into clear, compelling proposal language.  
• Strong writing, editing, and content development skills with the ability to tailor messaging to specific audiences and RFP requirements; including polished and persuasive written and verbal communication skills, with advanced proficiency in grammar, punctuation, spelling, and formatting.  
• Experience with AI-assisted writing tools and content libraries (e.g., Copilot, Grammarly, ChatGPT, and Writer). 
• Understanding of proposal compliance frameworks and best practices (e.g., SF330, SOQs, RFP/RFQ formats, evaluation criteria).  
• Strong skills in graphic layout to support the development of visual aids, charts, and infographics. 
• Proficiency with Adobe Creative Suite. 
• Proficiency with HubSpot or similar CRM platforms. 
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.) 

Preferred Qualifications 

• Master's degree in English, marketing, or communications. 
• APMP Foundation or other APMP certifications (Association of Proposal Management Professionals). 
• PMP certification (PMI). 

Compensation Details 

The salary range listed for this role is $75k-$83k/year ($36-$40/hour). The final salary offered will be based on multiple factors and thoughtfully aligned with each candidate’s level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, geographic location, etc. 

Just LOOK at the Benefits We Offer!  

• Unlimited flexible time off  
• Paid holidays  
• Paid parental leave  
• Health, dental, and vision insurance  
• Flexible spending accounts (healthcare and dependent or elder care)  
• Long-term disability insurance  
• Short-term disability insurance  
• Life insurance and accidental death and dismemberment 
• 401(k) plan with guaranteed employer contribution  
• Formal career planning and development program  
• $2,500 annually toward professional development  
• Wellness program with monthly wellness stipend  
• Company cell phone or cell phone plan reimbursement  
• Free personalized meal planning and nutrition support with a registered dietitian  
• Free personal financial planning services  
• Employee assistance program  
• Employee discounts  
• Employee referral bonus  

Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.

Please email hiring@luster.com for accommodations necessary to complete the application process.