Group Project Management Supervisor

Much of what you need to know about minds + assembly is captured in the name itself: we think, we create, and (+) we put things together. It’s really that simple—and that shockingly different. Of course, the simplicity of our name belies the depth of what we deliver to our most honored (and often overjoyed) clients. Our work is consistently at a higher caliber than they are used to, simply because we push ourselves to think and build differently. Combine this with an obsessive attention to client service, and you arrive at a place where we stand alone among agencies. Arrogant? No. Confident? Of course, but only because we’ve put together a team of people who are good AF in every way. 

Open Position: Group Project Management Supervisor

About the role: 

The Group Project Management Supervisor is responsible for managing the production of advertising materials that comply with both creative standards and regulatory requirements specific to the healthcare industry. This role involves overseeing a team of production specialists, coordinating with creative and client service teams, and ensuring that projects are delivered on time, within budget, and in adherence to industry regulations.

Job responsibilities:

• Lead the production of advertising materials, including digital content, print materials, and multimedia presentations, ensuring compliance with FDA regulations and industry standards 
• Supervise a team of production coordinators and specialists, providing guidance, support, and direction to ensure efficient workflow and high-quality outputs
• Collaborate closely with the creative, strategy, digital, medical, and client service teams to understand project requirements, timelines, and compliance needs
• Develop and manage production schedules, coordinating resources and timelines to meet project deadlines and client expectations
• Ensure all advertising materials are reviewed and approved by the regulatory compliance team before production begins, making sure all content is accurate and adheres to legal and ethical standards
• Monitor production processes and implement improvements to increase efficiency, reduce costs, and enhance the quality of deliverables
• Maintain up-to-date knowledge of pharmaceutical advertising regulations, trends, and technologies to ensure innovative and compliant production solutions
• Manage vendor relationships, including printers, digital developers, and other production services, negotiating contracts and ensuring quality standards are met
• Provide regular updates to internal teams and clients on project status, addressing any issues or delays promptly
• Contribute to the development and implementation of best practices and production standards within the department

Professional skills and requirements:

• 6-8 years’ experience in advertising agency setting or related field. 6 years’ experience in interactive project management
• Proven experience in production management within a pharmaceutical advertising agency or a related field, with a deep understanding of FDA regulations and compliance issues
• Proven experience with new brand, product or creative launches, and label updates
• Strong leadership and team management skills, with the ability to mentor and motivate a diverse team of production professionals
• Excellent project management skills, including the ability to manage multiple projects simultaneously in a fast-paced environment
• Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams
• Detail-oriented with a commitment to producing high-quality, compliant advertising materials
• Proficiency in project management software and digital production tools
• Ability to adapt to changing regulations and industry standards

At minds + assembly, the engine of our business is commercial invention. We approach every project—actually, every aspect of our work—as an opportunity to dip our toes into the revitalizing stream of the new. The original conception of our agency (which has since been realized) was that of a happy workshop, a place where the mind and hands are free to construct brilliant new things for our clients. Yet, we never forget that we are in fact a business. Everything we do is to further the commercial goals of our clients, whether that is to sell a product or an idea. To achieve this, we continue to add only the best people—those who have the right talent, temperament, and teamwork orientation—to further our collective goals. Then we ask that each person adhere to two simple and equally important principles: uncompromising standards and unconditional support. In other words, we push each other, hard, to produce the best work possible, yet always with the knowledge that we have each other’s backs. 

We’re looking for people with curiosity and expertise, and most of all, a positive attitude. If that sounds like you, send website links, portfolios, resumes, and passion projects to hello@mna.co