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Proposal Writer

Remote - US

Machinify is a leading healthcare intelligence company with expertise across the payment continuum, delivering unmatched value, transparency, and efficiency to health plan clients across the country. Deployed by over 85 health plans, including many of the top 20, and representing more than 270 million lives, Machinify brings together a fully configurable and content-rich, AI-powered platform along with best-in-class expertise. We’re constantly reimagining what’s possible in our industry, creating disruptively simple, powerfully clear ways to maximize financial outcomes and drive down healthcare costs.

About the Opportunity 

As part of the Marketing team, you will support the end-to-end development of high-quality, compliant, and competitive proposals in response to government and commercial procurements and/or solicitations. The Proposal Writer will collaborate cross-functionally to manage proposal strategy, content development, compliance, and submission, ensuring alignment with government procurement standards and Machinify’s business objectives.

What you’ll do 

  • Support full lifecycle of proposal development for commercial and government customers, including federal and state procurements, to include RFPs, RFIs, RFQs, and ITB.
  • Lead cross-functional proposal teams to meet strict deadlines and ensure compliance with solicitation requirements.
  • Ensure proposals meet all technical, legal, and regulatory requirements, including customer-specific guidelines.
  • Develop compelling, compliant, and tailored proposal content that clearly articulates Machinify’s value proposition.
  • Collaborate with legal, finance, operations, and subject matter experts to gather and synthesize information into cohesive responses.
  • Support proposal reviews, approvals, and final submission processes, including electronic portals (e.g., procurement systems).
  • Ensure proposal process follows Machinify’s format.
  • Maintain proposal content library, including boilerplate content and reusable assets, to improve efficiency and consistency.
  • Conduct regular content reviews with subject matter experts in Machinify’s proposal management tool, including post-submittal updates to existing library content as appropriate.
  • Ensure confidentiality and compliance with information security protocols throughout the proposal process.

What experience you bring (Role Requirements)  

  • Bachelor’s degree in business, marketing, communications, or related field (or equivalent experience may be considered).
  • Strong business acumen with the ability to quickly learn, align with, and communicate Machinify’s business.
  • Exceptional writing, editing, and communication skills with the ability to translate technical content into persuasive narratives.
  • Strong written communication proficiency, including technical and professional writing/editing, as well as developing presentation materials used for sales and other external audiences.
  • Minimum 2 years of experience in proposal writing (equivalent experience may be considered).
  • Strong project management skills, including scheduling, resource coordination, decision-making, continuous process improvement, and milestone tracking.
  • Strong analytical and critical thinking abilities with a process-oriented mindset.
  • Experience leading multiple simultaneous projects under tight deadlines and shifting priorities.
  • Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
  • Experience in healthcare is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Demonstrate initiative, adaptability, and innovation to drive excellent results.

What we offer

  • Work from anywhere in the US! Machinify is digital-first.
  • Top Medical/Dental/Vision offerings
  • FSA/HSA
  • Tuition reimbursement
  • Competitive salary, 401(k) with company match
  • Additional health and wellness benefits and perks
  • Flexible and trusting environment where you’ll feel empowered to do your best work 

The salary for this position is based on an array of factors unique to each candidate: Such as years and depth of experience, set skills, certifications, etc. We are hiring for different levels, and our Recruiting team will let you know if you qualify for a different role/range. Salary is one component of the total compensation package, which includes meaningful equity, excellent healthcare, flexible time off, and other benefits and perks.

Equal Employment Opportunity at Machinify
 
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. Machinify is an employment at will employer. We participate in E-Verify as required by applicable law. In accordance with applicable state laws, we do not inquire about salary history during the recruitment process. If you require a reasonable accommodation to complete any part of the application or recruitment process, please let our recruiters know. See our Candidate Privacy Notice at: https://www.machinify.com/candidate-privacy-notice/

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