Accounts Assistant

Accounts Assistant - London, 3-4 days in the office - 1-2 days at home.

We are looking for an enthusiastic individual to join our group finance team. The Accounts Assistant will play a pivotal role, taking ownership of data input for revenue recognition & accounts payable.

Reporting to the Accounts Payable Manager, the role offers on-the-job training, is a great opportunity to develop new technical and practical skills. Study support will be provided for further education within Finance (ACCA/CIMA) once probation has passed.

Role Overview

The Accounts Payable Assistant supports the finance team in managing vendor invoices, maintaining accurate financial records, and ensuring timely processing of payments and expenses across AVENIR GLOBAL’s brands and offices. The role requires close coordination with project managers, finance colleagues, and vendors to ensure invoices are correctly coded, approved, and processed within established deadlines.

This position plays an important role in maintaining strong financial controls, supporting month-end processes, and helping ensure the smooth operation of the company’s payables function.

Key Responsibilities

Invoice Processing & Vendor Management

• Receive, review, and process supplier invoices in accordance with company policies.
• Ensure invoices are accurately coded to the correct cost centres, jobs, or departments.
• Maintain accurate records of invoices and credit notes within the accounts payable system.
• Monitor invoice approval workflows and follow up with project managers or budget holders when required.
• Assist with maintaining vendor records and resolving supplier queries.

Payment Processing

• Prepare weekly or monthly payment runs in line with finance deadlines and AP cut-off schedules.
• Ensure all payments are authorised and processed accurately and on time.
• Support the reconciliation of vendor statements and resolve discrepancies.

Expense & Corporate Card Management

• Review and process employee expense claims to ensure compliance with company policies and supporting documentation requirements.
• Verify that expenses are correctly coded to the appropriate cost centres, projects, or job numbers.
• Process and reconcile daily corporate credit card transactions, ensuring receipts and documentation are attached and accurately recorded in the finance system.
• Investigate and resolve discrepancies between credit card statements, expense submissions, and accounting records.
• Follow up with employees to obtain missing receipts or clarification where required.
• Assist with month-end reconciliation of employee expenses and corporate credit card accounts.

Purchase Order Management

• Issue and maintain purchase orders in line with internal procurement processes.
• Ensure purchase orders are approved and correctly linked to projects, budgets, or cost centres.
• Match supplier invoices to corresponding purchase orders and supporting documentation.
• Investigate and resolve discrepancies between POs, invoices, and project budgets.
• Track open purchase orders and ensure accurate reconciliation once invoices are received.

Financial Controls & Reporting

• Assist with month-end accounts payable reconciliations.
• Support the finance team with intercompany transactions and reconciliations across brands where applicable.
• Help ensure compliance with tax and VAT requirements on invoices.
• Maintain supporting documentation for audits and financial reporting.

Cross-Team Collaboration

• Liaise with project managers, consultants, and finance colleagues across different AVENIR GLOBAL agencies.
• Ensure invoice documentation and purchase order references are complete.
• Support the wider finance team with ad-hoc tasks and reporting requests.

Process Improvement

• Contribute to improving AP workflows and systems.
• Help ensure invoices and payment requests are submitted according to internal deadlines to avoid delays.

Skills & Experience

Essential

• Enthusiasm and interest in Accounts Payable
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Experience working with accounting systems is desirable.
• Proficiency in Microsoft Excel and Microsoft Office.
• Strong communication skills and ability to work with internal stakeholders.

Desirable

• Previous experience in Accounts Payable
• Experience working in a professional services or agency environment.
• Knowledge of VAT processing and financial compliance requirements.
• Experience supporting multi-entity or international organisations.

Personal Attributes

• Highly organised and proactive.
• Strong problem-solving skills.
• Ability to manage multiple deadlines and priorities.
• Team player with a collaborative approach.

About us and who you’ll be working with

We’re Madano, and we’re committed to building a better world through intelligent and digital communications. Out consultants work with clients who are solving the major challenges of our time through science and technology – helping them tell their story, make the right connections, change attitudes and influence behaviours.

We’re part of a wider network – AVENIR GLOBAL, which is where this role sits. You’ll join a talented team of finance professionals, supporting all employees who work within our brands (AXON, Cherry, Hanover and Madano).

Important Information

As part of our recruitment process we request that you do not use AI, as all work will be passed through an AI analyser. While we understand the growing use of AI tools, our evaluation criteria require original content created by the candidate to accurately assess their skills and suitability for the role.

Our recruitment process can consist of virtual interviews, in person interviews, and written tasks, please let us know if you have any accessibility requirements so that we can accommodate your needs during this process.

 

 

Our Benefits

As well as the basic salary, great social events and a culture of continual learning, our competitive benefits package includes:

• 25 days’ holiday plus Bank Holidays (rising to a maximum of 30 days alongside length of service)
• Enhanced employer pension contribution
• Private Medical insurance (for you and your family)
• Income Protection insurance
• Life Assurance at 4x your salary
• Financial support and advice
• Travel insurance (for you and your family)
• An annual wellness benefit of £150
• Four-week sabbatical after every 5 years’ service.

Madano offers a range of first rate, dedicated training that enables employees to take control of their careers to become experts in their field and trusted advisors to clients.

*Some benefits are contingent on successful completion of probation period.

Equal Opportunities

Madano is committed to a policy of equal opportunities and non-discrimination. At all times we aim to recruit, develop and promote the very best people, basing judgement solely on suitability for the job.

We particularly encourage applications from those who are significantly underrepresented in our sector, such as disabled people, ethnic minorities and neurodiverse people.

Privacy Policy

We are committed to transparency about how we collect and use your data, including ensuring we comply with legal obligations relating to data protection. You can view our data privacy policy here and Recruitment Privacy Policy.