Executive Assistant

A new paradigm of computing

Magic Leap is a pioneer in spatial computing, developing groundbreaking augmented reality technology that seamlessly blends digital content with the real world. As the creator of the next computing platform, our mixed reality devices unlock new possibilities for how people interact with and experience their surroundings. 

Magic Leap could be your place if you want to be part of a united team where everyone is empowered and trusted to make an impact. At Magic Leap, you can explore innovative solutions and use your talents to solve real-world problems. Working alongside industry experts, you can grow your skills and amplify human potential at the intersection of the physical and digital worlds. We know that successful change and progress accelerate diverse perspectives. As we shape our future, everyone's voice matters. Together, we can reimagine the world of work and, with our bold partners, make the impossible possible.

The opportunity 

As an Executive Assistant on our Executive Administration team, you’ll support 2–3 senior leaders while overseeing the daily operations of our Austin office. This role is ideal for someone who thrives in a fast-paced environment, has experience supporting VP-level executives, and enjoys balancing strategic support with hands-on office coordination.

This is a hybrid role based in Austin, requiring at least three days per week onsite, with flexibility for meetings, events, and VIP visits.

What you’ll do 

Executive Support:

• • Provide day-to-day administrative support to 2–3 senior executives
  • Manage complex calendars across multiple time zones, anticipating conflicts and ensuring alignment with priorities
  • Coordinate detailed travel arrangements, including transportation, lodging, and meeting agendas
  • Prepare and submit expense reports in Concur in a timely and compliant manner
  • Plan and support executive meetings, workshops, and offsites in collaboration with internal and external partners

Office Support:

• • Serve as the Austin office point of contact, creating a welcoming experience for guests and VIPs
  • Partner with internal teams to support onboarding and maintain an organized, well-stocked office environment
  • Coordinate onsite logistics for meetings and events, including room bookings, visitor management, and vendor coordination
  • Support ad-hoc projects and administrative tasks as needed

The experience you bring

• 5+ years of experience supporting senior executives; at least 1+ year supporting VP-level leaders
• Bachelor's degree in Business Administration, Communications, HR, or a related field
• Strong organizational skills with the ability to manage multiple priorities and maintain confidentiality
• Proficiency in Google Workspace and Concur
• Excellent interpersonal and written communication skills
• Ability to work both independently and collaboratively in a dynamic setting

It’s exciting if you also have

• Office management experience 

Additional Information

All your information will be kept confidential according to Equal Employment Opportunities guidelines.

Accommodations

If you need an accommodation during the application, interviewing, or hiring process, you may request an accommodation by emailing ApplicantAccommodation@magicleap.com. Magic Leap will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.

Please note that we do not accept any application documents via (e-)mail. Furthermore, we do not accept applications from recruitment agencies for this role.

All legitimate Magic Leap email communications will end with "@magicleap.com". Please carefully review all emails you receive, to ensure you only engage with legitimate representatives of Magic Leap. For the protection of your Personal Information, do not click any links, open any attachments, or further engage with any suspicious communications. In the event you receive an unexpected or suspicious communication claiming to come from Magic Leap, please reach out directly to TalentAcquisition@magicleap.com for assistance.

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