Onboarding Specialist - HR

About Us: 

Main Street Health is the nation's largest provider of value-based care exclusively serving rural America.  We believe in the old ways of medicine when healthcare was simpler. By partnering with rural primary care doctors, we reinforce the importance of trust and relationship-driven care in rural communities.  We provide our partners with the staff, technology, and processes necessary to succeed in a value-based delivery model. 

About the Role: 
The Onboarding Specialist is responsible for ensuring a successful onboarding experience for new hires. This includes pre-orientation communication with new hires, ensuring all new hires sign necessary documents, complete necessary training and ensure new hires have all the clinic specific requirements prior to starting with us. This position provides administrative support to the HR function (e.g., correspondence, record keeping, file maintenance, HRIS entry).

Responsibilities:

• Responsible for onboarding all employees and consultants/contractors including the following activities:
  • Collect necessary information
  • Main point of contact for new hires
  • Orders appropriate background checks and drug screens, ensures timely completion
  • Collecting immunization records
  • Scheduling appointments with occupational health
  • Setting up missing immunizations via Checkr
  • Completes I-9 process
  • Ensures all new hire training is completed and documents are signed
  • Completes hiring process in HRIS system
• Facilitates communications promptly upon new hire accepting role to begin the clinic specific processes of collecting all required documentation
• Serves as the liaison between Main Street and Clinic Partners for ensuring all information is provided timely before new hire begins in clinic
• Serves as the system administrator for the immunization dashboard for collecting and tracking requirements
• Maintains the immunization spreadsheet for tracking current clinic requirements and all new clinics that come onboard
• Ensure all employees are set up with standard training including HIPAA and Fraud, Waste and Abuse, and other training as required based on position
• Responsible for ensuring personnel have all key equipment and materials to support their position including phones, computers, business cards, etc
• Develop key processes and checklists to ensure all on-boarding and immunization activities occur timely and are complete
• Collaborate professionally with employees and clinic partners
• Maintain confidentiality
• Maintaining employee files and health records
• Complete reports for management as requested
• Maintains excellent punctuality and attendance during work hours
• Other duties as assigned

Qualifications:

• High school diploma
• 2-3 years of HR experience
• Bachelor's degree in human resources or business, preferred
• Experience administering employee benefit
• Proficiency with Microsoft Office software, particularly Excel, Word, PowerPoint and Outlook
• Able to adapt to change
• Strong attention to detail
• Exceptional organizational skills and ability to multi-task
• Self-starter with an entrepreneurial spirit
• Demonstrated analytical and problem-solving skills
• Excellent presentation and verbal, written, and listening skills

Those who thrive at Main Street Health possess these qualities:

• An entrepreneurial spirit. Must be a tenacious self-starter.
• Flexible and adaptable to a constantly changing workload.
• Must enjoy working in a fast-paced environment.
• A sense of humor and a down-to-earth nature.

Employment Type: Exempt, Full-Time