Back to jobs
New

Supply Chain Coordinator

Santa Monica, CA

   

The Supply Chain Coordinator is responsible for managing inbound shipments from domestic and international vendors to the company's distribution centers. This role oversees purchase order execution, production tracking, freight coordination, customs documentation, and vendor communication to ensure inventory arrives on time and in compliance with company requirements. The coordinator partners closely with suppliers, freight forwarders, customs brokers, and warehouse teams to maintain visibility throughout the inbound supply chain.

Location: Malbon HQ is based in Santa Monica, CA. We are currently operating from a hybrid work schedule of 3 days a week in-office. This role is not eligible for remote or relocation. 

What You’ll Do

  • Manage inbound purchase orders from XF through final receipt at the distribution center.
  • Track production milestones, ex-factory dates, vessel departures, ETAs, and warehouse deliveries
  • Coordinate shipments with vendors, freight forwarders, customs brokers, and carriers
  • Monitor inbound shipments and proactively resolve delays, documentation issues, and transportation exceptions
  • Ensure all import documentation, including commercial invoices, packing lists, HTS classifications, and shipping documents, is complete and accurate prior to shipment
  • Coordinate ocean, air, and domestic freight bookings to support business requirements
  • Communicate shipment status, delays, and risks to internal stakeholders
  • Partner with Distribution Center teams to prioritize inbound receipts and resolve receiving discrepancies
  • Maintain accurate shipment, purchase order, and freight data within ERP and transportation systems
  • Assist with customs compliance, import regulations, duty management, and freight invoice reconciliation
  • Support inventory planning by providing visibility into inbound inventory and expected delivery dates
  • Develop and maintain weekly reporting on supplier performance, inbound freight, and delivery metrics
  • Identify opportunities to improve inbound transportation efficiency, reduce freight costs, and streamline supply chain processes

What You'll Bring

  • Bachelor's degree in Supply Chain, Logistics, Business, or a related field
  • 2–4 years of experience in supply chain, inbound logistics, import operations, or freight coordination
  • Experience coordinating international shipments from overseas suppliers
  • Knowledge of ocean, air, and domestic transportation
  • Experience with ERP systems (NetSuite preferred)
  • Strong Microsoft Excel skills
  • Excellent organizational, analytical, and communication skills
  • Ability to manage multiple priorities in a fast-paced environment

Preferred experience

  • Apparel, footwear, retail, or consumer products industry
  • International sourcing and import operations
  • Freight forwarding and customs brokerage coordination
  • EDI, transportation management systems (TMS), or warehouse management systems (WMS)
  • HTS classification, import documentation, and duty recovery programs

Compensation

This is a full-time position with an expected salary range of $70-$75K. Compensation decisions are determined using a variety of job-related factors such as skill set, geographic location, market demands, experience, and education / certifications. If we extend an offer for employment, we will consider all individual qualifications.

Perks & Benefits

  • Benefits: Competitive plans for Medical, Dental, Vision 
  • 401(k) + matching
  • Generous PTO policy + observed holiday calendar 
  • Monthly mobile/internet stipend
  • Employee discount for eligible Malbon products

Diversity & Inclusion

At Malbon, we celebrate individuality. Our team is built on inclusivity, creativity, and community. We’re committed to fostering a diverse workplace where every employee feels welcomed, respected, and empowered to grow.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Malbon ’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 07/31/2029

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.