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Executive Assistant

Mountain View, CA

MatX is on a mission to make the world’s best AI models run as efficiently as possible, accelerating global progress in AI quality and accessibility. We are building cutting-edge AI infrastructure at the intersection of hardware and software, and our team is growing quickly.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support and partner with our senior leadership team. The EA will operate as a true partner to the CEO, anticipating needs, exercising judgment, and executing without requiring follow-up. 

The ideal candidate will be a master at multitasking, communication, and discretion, with the ability to anticipate the executives' needs and work autonomously in a fast-paced environment. This role requires strong communication, problem-solving, and multitasking skills and a willingness to go above and beyond to support your executives. 

This is a hybrid role that will require you to work from our Mountain View, CA office 3 days a week, on Tuesday through Thursday

What You’ll Do Here

  • Calendar & Schedule Management: Coordinate and manage multiple executives' complex schedules, strategically prioritize meetings, and protect time to ensure alignment with business objectives
  • Communication & Correspondence: Handle and prioritize emails, communicate updates, decisions, and action items. Follow up to ensure tasks are completed
  • Meeting Support: Prepare agendas and follow up on action items as needed. Coordinate logistics for internal and external meetings
  • Confidential Support: Manage sensitive and confidential information with the utmost discretion and integrity
  • Project Management: Assist with strategic projects, internal initiatives, and research tasks as directed
  • Liaison Role: Serve as the primary point of contact between the executives and internal/external stakeholders

Who You Are

  • You have experience working in a dynamic, fast-paced industry, such as in HW-SW / technology/AI/startup 
  • You are a clear, proactive, and professional communicator who can comfortably operate with ambiguity 
  • You expertly manage multiple workstreams, detail-oriented without missing important scheduling or travel details, and prioritize moving at speed in a high-pressure environment
  • You are a strong collaborator who takes pride in empowering our cross-functional teams to succeed, by supporting their access & productive interaction with the CEO
  • You have a strong executive presence, including comfort pushing back and confidence managing senior internal and external stakeholders
  • You leverage smart tooling to scale their impact beyond what headcount alone could achieve, automating the repeatable so they can focus on the highest priorities

What We Offer

  • A Stake in our success A cash/equity mix that fits your needs and option to do early exercise
  • Health & Wellness Company subsidized Health, Dental, Vision, and Life insurance; Pre-tax Health Savings Accounts with generous company contribution (even if you don’t)
  • Time To Recharge 4 weeks paid time off (accrued), 12 company holidays, and 3 weeks remote/flexible work per year
  • Support to Parents Up to 12 weeks of paid parental leave, regardless of your path to parenthood
  • Learning & Development $1,500 yearly towards your professional development e.g. conferences, courses, and other learning opportunities
  • Team Connection Team Lunches, quarterly off-sites, and regular town halls
  • Financial Wellbeing 401K and/or Roth IRA, with 5% company contribution, even if you don’t!
  • Flexible Spending Accounts Pre-tax spend accounts for medical, dental/vision, dependent care, parking, and transit expenses
  • Commute On Us For those commuting up to 1 hour, put your rideshare cost on our company card and reclaim the drive-time to get work done!
  • MatX E[x]tras $50 per month to use on the perks you care about most 
  • Remote Perks We work remotely Monday & Friday, supported by home-tech setup, and remote wifi expense reimbursement

As part of our dedication to the diversity of our team and our focus on creating an inviting and inclusive work experience, MatX is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender, gender identity, gender expression, sexual orientation, age, physical or mental disability, medical condition, marital/domestic partner status, military and veteran status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

All candidates must be authorized to work in the United States and work from our offices in Mountain View Tuesdays-Thursdays.

This position requires access to information that is subject to U.S. export controls. This offer of employment is contingent upon the applicants capacity to perform job functions in compliance with U.S. export control laws without obtaining a license from U.S. export control authorities.

 

MatX does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or People team and any resumes submitted are deemed to be the property of MatX.

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