Administrative Assistant

The Administrative Assistant will oversee the general administrative functions of the office(s) and perform a diverse set of support tasks, to ensure the company and related facilities have the resources needed to operate smoothly and efficiently. 

Max Manufacturing is a metal fabrication shop located in Bend, Oregon. We have been providing high quality work from prototyping to high volume production work to our customers since 1973.

Essential Duties & Responsibilities

The essential functions include, but are not limited to the following: 

• Experience in day-to-day finance/accounting operations (receivable, payable, general ledger)
• Senior Leadership administrative support (travel, scheduling, document/communication drafting, etc.)
• Competency with all basic Microsoft Office Applications (Word, Excel, PowerPoint)
• Ability to work well independently without guidance and in a team environment
• Qualified candidates must have the ability maintain consistent attention to detail, be able to prioritize and independently manage their time in a fast-paced atmosphere where there are often impromptu requests
• Candidates should possess strong written and verbal communication skills; have the ability to exercise tact, discretion and the initiative to efficiently meet the demands of internal & external stakeholders
• We are looking for a team player not afraid to dive into unique projects!  
• Equipment inventory, office supply ordering and facilities coordination
• Working closely with finance and other related teams to assure smoothly operating systems under tight time constraints to secure goods and contract services
• Management and implementation of efficient administrative processes
• New hire coordination and employee recognition
• Event planning 

Requirements

• High school diploma required; Associates degree preferred
• Previous experience in an administrative or business-related role
• Notary certification (current or willing to acquire within 3 months)  
• Accounting proficiency (accounts receivable & payable) 

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.  

Benefits

Offerings cover medical, dental, vision, a Flexible Spending Account (FSA), Health Reimbursement Account (HRA), One Pass, life insurance, mental health wellbeing, medical transportation, supplemental insurance for tough situations life throws at you, a generous 401k plan, and accrued paid time off (PTO).  

Employment Eligibility & Relationship Disclaimer

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.