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Marketing + Communications Coordinator

Raleigh, North Carolina, United States

McAdams is a full-service land planning, landscape architecture, civil engineering, transportation, and geomatics firm located in North Carolina, South Carolina, Texas, and Florida. We seek to partner with our clients to create meaningful experiences through inspired design. Our employees are what make McAdams different. We bring experiences to the forefront of everything we do, and to do that takes special people.

Position Overview 

This role is responsible for working closely with both the marketing and communication teams. The primary focus is to provide support for various projects and tasks, ensuring that all efforts align with the overall objectives of the company. As a successful hire, you will anticipate needs and manage multiple competing priorities including the creation, production, and maintenance of materials and schedules.  

Prior work experience in administration, sales, or marketing is a plus. Effective written and verbal communication skills and a high-level of attention to detail are both important keys to success in this role 

Key Responsibilities 

  • Asset Management + Coordination 
    • Develop and maintain a photography calendar that supports marketing and strategic initiatives. Source and purchase project photography 
    • Organize and maintain the company’s digital asset library, including photos, videos, and marketing collateral. Implement tagging, metadata, and taxonomy for discoverability. 
    • Ensure assets adhere to copyright, licensing, and internal policies.  
  • Marketing Collateral + Brand Support 
    • Assist in updating website, brochures, one-pagers, and other marketing and communication materials. 
    • Support internal teams with companywide and individual award submissions including identifying, scheduling and submitting. 
    • Support internal teams with the creation and formatting of branded templates and resources 
    • Assist in the maintenance of CRM database information, including contact information, project descriptions, resumes, subconsultant information, etc. 
    • Assist with the overall management of the firm’s digital business card platform. Manage business card orders and ensure error-free quality 
  • Event + Campaign Coordination 
    • Provide logistical support for company events and trade shows including venue research and day of coordination 
    • Ship, track and inventory supporting materials for company events and trade shows  
  • Market Research 
    • Research clients, market trends, and background information to contribute to fully understanding the local competitive landscape. 
  • Collaboration 
    • Work closely with marketing and communication teams members to support various projects and initiatives.  
  • Administrative Support 
    • Provide general administrative support as needed to ensure smooth operations including calendar maintenance, scheduling, and project (proposal) closeout  
    • Update, monitor and identify potential project opportunities in conjunction with proposal team 
    • Maintain relationships with 3rd party vendors for various marketing needs (printing, photography, promotional items, etc.) 
    • Prepare, print, and mail a range of documents including proposals, presentations, and other materials  
    • Order, stock, and assess inventory of marketing collateral and supplies for print production  
    • Track and process invoices 

Skills + Experience  

  • Education: Associate’s degree in marketing, business, communications, or related field. 
  • Experience: 0-2 years of experience in a marketing role or internship, ideally within the engineering or technical sector. Recent graduates with relevant experience or internships will also be considered. 
  • Skills: Strong communication (written, verbal, and copy-editing), organization, team-building and relationship management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with marketing software (CRM systems, Adobe Creative Cloud, social media tools) is a plus. 
  • Time Management: Ability to manage and organize multiple marketing efforts simultaneously, with constant attention to detail 
  • Team Player: Collaborative attitude with a willingness to assist and learn from others. 
  • Strong interpersonal skills and the ability to work effectively within a team. 

Work Environment + Physical Demands 

The characteristics described below are representative of those encountered while performing the essential functions of this position. When properly requested and when feasible (without undue hardship to the company), reasonable accommodations will be made to enable individuals with disabilities to perform essential job functions. 

  • Work will primarily be in an office setting with limited opportunities to be exposed to adverse environmental conditions. 
  • Work will be primarily working with fingers by picking, pinching, typing, and grasping often with repetitive motion.  
  • Must have visual acuity for viewing a computer screen, the ability to talk, hear and sit for extended periods of time. 
  • Must be able to carry, lift and push/pull up to 5 pounds frequently and up to 30 pounds occasionally.  
  • Additional physical duties may be required as necessary. 

McAdams is an equal opportunity employer.  All qualified candidates will receive consideration for employment without regard for race, color, religion, gender (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran's status, or any other legally protected status.

If you need assistance with our online application system process, please contact the Human Resources Team at 919.361.5000 or hrteam@mcadamsco.com. 

Please read these notices for important information regarding applying for work with McAdams.

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