Executive Assistant

About MedElite:

MedElite provides innovative solutions for skilled nursing facilities by partnering with long-term care providers and clinicians for the benefit of not only the facilities but also the specialists and most importantly, the patients. MedElite’s vision is to revolutionize geriatric healthcare by combining state-of-the-art equipment and on-site expert clinicians with our long-term care facility partners. We are paving the way to an all-new concept of medical services that provides our patients with proactive care for many significant health concerns that have previously been neglected. MedElite accomplishes this by providing our physicians with advanced technology, which allows them to perform testing and treatment for patients that would otherwise not be possible. Our unique service supports facilities to ensure enhanced quality of life for our patients.

Position Details:

As an Executive Assistant at MedElite, you work as the primary support for one of our principal Partners. Your role includes managing administrative support, coordinating office activities, and providing support to both staff and clients. You will be instrumental in maintaining office organization, handling communication, and implementing policies that enhance productivity.

Responsibilities:

• Assist the Partners in managing direct reports by attending 1:1s, executive team meetings, setting/prioritizing agendas, and setting and managing project timelines and deliverables
• Augment the Partners in external meetings by preparing strategic rationale for the meeting, meeting goals, and stakeholder context. Join meetings to take notes, and track follow-ups and next steps.
• Serve as a sounding board and thought partner to the Partners across all topics related to the company, from day-to-day management to meeting structure to strategic vision
• Manage agendas, objectives, and operating cadence of executive team meetings, partnering with the Partners to ensure the right topics are surfaced and effectively discussed
• Coordinate materials for meetings and manage follow-up on action items
• Actively participate in executive meetings to present ideas, debate other’s ideas, and hold people accountable
• Periodically lead one-off projects on key strategic topics as they emerge, collaborating with stakeholders cross-functionally to ensure deliverables are produced effectively and efficiently

Qualifications:

• 4-6 years of work experience supporting executive staff in administrative functions, a plus for experience doing so in a healthcare environment
• Strong analytical, organizational, and communication skills. Multi-tasking is a must
• High EQ; excellent oral and written communication skills with strong executive presence, and the ability to understand and navigate a variety of different partnerships
• Ability to interact collaboratively with and influence stakeholders at all levels with confidence and clarity
• Skilled in distilling information into clear, actionable insights for different audiences
• Willingness to tackle a wide range of tasks and challenges, providing support wherever needed and demonstrating flexibility in addressing diverse needs across the organization
• Experience with managing basic financials, and proficiency in ensuring accuracy when reconciling expenses
• The ability to be fully based out of the Brooklyn office with occasional travel

Benefits:

• Health
• Dental
• Vision
• 401k Plan
• Company Sponsored Life Insurance
• Short and Long term Disability
• Paid Time Off
• Commuter Benefits

Salary Range $85,000 - $120,000

EEO/AAP Statement: MedElite is an equal opportunity employer. We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to crafting and maintaining an environment that respects diverse traditions, heritages, and experiences. MedElite is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position.