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Executive Assistant

Lakewood, NJ

Executive Assistant 

Location: Lakewood, NJ
Schedule: Full-Time; (In- Office)
Hourly Salary: $28/hr - $35/hr

About MedElite

Since 2011, MedElite has been dedicated to improving the standard of care in skilled nursing and long-term care facilities nationwide. We implement a data-driven, "treat in place" model that enhances resident health outcomes while saving valuable time and resources for our partner organizations. By managing a network of advanced practice providers and specialty clinicians, we deliver high-quality, proactive care directly to the bedside. Our passion for positively impacting the lives of residents, administrators, and healthcare professionals drives our commitment to continuously innovate and redefine senior care across the country.

Job Summary

As Executive Assistant for the Company, you work as the primary support for one of our principal Partners. Your role includes managing administrative support, coordinating office activities, and providing support to both staff and clients. You will be instrumental in maintaining office organization, handling communication, and implementing policies that enhance productivity.

Responsibilities

  • Assist the Partners in managing direct reports by attending 1:1s, executive team meetings, setting/prioritizing agendas, and setting and managing project timelines and deliverables
  • Augment the Partners in external and internal meetings by preparing a strategic rationale for the meeting, meeting goals, and stakeholder context. Join meetings to take notes, and track follow-ups and next steps
  • Serve as a sounding board and thought partner to the Partners across all topics related to the company, from day-to-day management to meeting structure to strategic vision
  • Manage agendas, objectives, and operating cadence of executive team meetings, partnering with the Partners to ensure the right topics are surfaced and effectively discussed
  • Provide research, analysis, insights, and recommendations to the CEO to assist with key decisions
  • Periodically lead one-off projects on key strategic topics as they emerge, collaborating with stakeholders cross-functionally to ensure deliverables are produced effectively and efficiently
  • Oversee process improvement initiatives and act as a project manager for high-priority tasks
  • Serve as a sounding board and thought partner to the Partners across all topics related to the company, from day-to-day management to meeting structure to strategic vision
  • Manage agendas, objectives, and operating cadence of executive team meetings, partnering with the Partners to ensure the right topics are surfaced and effectively discussed
  • Provide research, analysis, insights, and recommendations to the CEO to assist with key decisions
  • Actively participate in executive meetings to present ideas, debate others’ ideas, and hold people accountable
  • Periodically lead one-off projects on key strategic topics as they emerge, collaborating with stakeholders cross-functionally to ensure deliverables are produced effectively and efficiently
  • Oversee process improvement initiatives and act as a project manager for high-priority tasks
  • Managing requests from the medical records and billing departments, gathering digital signatures for medical documentation
  • Manage the stocking of supplies for the Lakewood office, including snacks, drinks, and office supplies for the office on the 3rd and 1st floors
  • Manage the relationship with vendors
  • Work with HR to educate and enforce company policies and procedures in the Lakewood office
  • Welcome new hires and assist in workstation set up and in office onboarding 
  • Assist with additional tasks for Medical Records and HR as needed
  • Manage the office budget and organize the monthly luncheon event

Requirements

  • 4-6 years of work experience supporting executive staff in administrative functions, a plus for experience doing so in a healthcare environment
  • Strong analytical, organizational, and communication skills. Multi-tasking is a must
  • High EQ; excellent oral and written communication skills with strong executive presence, and the ability to understand and navigate a variety of different partnerships
  • Ability to interact collaboratively with and influence stakeholders at all levels with confidence and clarity
  • Skilled in distilling information into clear, actionable insights for different audiences
  • Willingness to tackle a wide range of tasks and challenges, providing support wherever needed, and demonstrating flexibility in addressing diverse needs across the organization
  • Experience with managing basic financials and proficiency in ensuring accuracy when reconciling expenses
  • The ability to be based out of the Brooklyn office with extensive travel out-of-state is a must

Benefits

  • Health
  • Dental
  • Vision
  • Company-Sponsored Life Insurance
  • 401K
  • Short and Long-term Disability
  • Paid Time Off
  • Commuter Benefits

Why Work With Us?

  • Make a meaningful impact in the nursing home community
  • Work in a collaborative, mission-driven environment
  • Enjoy work-life balance 

Equal Opportunity Employer

MedElite is an equal-opportunity employer. We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to crafting and maintaining an environment that respects diverse traditions, heritages, and experiences. MedElite is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position.

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