Job Application for Payroll & Benefits Specialist at MEMIC

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Make an impact where accuracy, service, and people intersect.

We are seeking a detail‑oriented and service‑driven Payroll & Benefits Specialist to play a key role in delivering accurate payroll, seamless benefits administration, and outstanding support to our employees. This is an ideal opportunity for someone who enjoys working behind the scenes to ensure employees are paid correctly, benefits run smoothly, and systems work effectively—every time. In this role, you’ll collaborate closely with Finance, HR Business Partners, vendors, and employees while maintaining the highest standards of confidentiality, compliance, and customer service.

What You’ll Do:

Payroll Administration

Process accurate and timely biweekly payroll for all employees and quarterly compensation for Board members
Ensure compliance with federal, state, and local payroll and tax regulations
Partner with Finance and HR to maintain accurate employee payroll and benefit data
Respond to payroll‑related inquiries with professionalism and precision
Complete wage verifications and support external payroll‑related requests
Assist with payroll audits and tax/setup accuracy reviews

Benefits Administration

Facilitate benefit orientations and conduct 1:1 benefit election meetings
Support employee self‑service enrollment and respond to routine benefit questions
Manage benefit enrollments with third‑party vendors and ensure timely updates
Administer qualifying life events, benefit terminations, and COBRA processes
Reconcile monthly benefit invoices and resolve discrepancies
Process quarterly wellness reimbursements and maintain required documentation

Compliance, Reporting & HRIS Support

Assist with ACA reporting and related compliance audits
Partner with HR Business Partners on leave administration and payroll coordination
Conduct data audits and prepare payroll and benefit reports as requested
Support HRIS administration by running reports, assisting with system updates, and coordinating with vendors to ensure optimal system performance

Engagement & Wellness

Support annual benefits education and wellness programming in partnership with the Total Rewards Specialist
Serve on the Wellness Council, helping connect benefit offerings to employee needs
Play a key role in Annual Enrollment, including system testing, reporting, and employee support

What You'll Bring:

3+ years of payroll experience; some benefits experience strongly preferred
Strong analytical skills with exceptional attention to detail
Advanced Excel skills and proficiency with Microsoft Office
Experience with HRIS platforms (UKG or similar preferred)
Excellent interpersonal, verbal, and written communication skills
Proven ability to handle confidential information with discretion
Self‑motivated, proactive, organized, and accountable
FPC or CPP certification preferred (or willingness to obtain)

Location: This is a hybrid role out of our Portland, ME office.

MEMIC is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, national origin, ancestry, age, disability, genetics, gender identity, veteran's status, sexual orientation, or any other characteristic protected by law. Additionally, we are committed to providing an inclusive and accessible recruitment experience for all candidates. If you need a reasonable accommodation during the interview process, please contact us at hr@memic.com.

To ensure an equitable and authentic interview process, candidates should not use AI or chatbot tools during the live interview or phone screen. We welcome any preparation you choose to do beforehand, but all responses shared during the interview must be your own.

Note: MEMIC does not offer Stem-OPT EAD Extension for this role.

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13. I hereby certify that the information contained in the employment application I submit to Maine Employers’ Mutual Insurance Company, hereinafter referred to as (“MEMIC”) or (“the Company”) is true and complete to the best of my knowledge. I understand that material omissions or falsification of this application may result in my disqualification from consideration for employment or dismissal from employment. I understand that the information I provide will be processed in accordance with MEMIC’s Job Applicant Privacy Notice (https://www.memic.com/job-applicant-privacy-notice). understand that my employment is subject to a satisfactory check of references. I authorize MEMIC and/or its designees the right to investigate the information given and to secure additional information, if necessary. I authorize my previous employers, educational institutions and all other individuals and organizations listed in this application form to provide information about my employment, work habits and character. I agree that MEMIC, and/or its designees and my previous employers, educational institutions and all other individuals and organizations listed in this application form will not be held liable in any respect if an employment offer is not made, is withdrawn, or my employment is terminated because of furnishing necessary information incident to the employment process. I understand that MEMIC is in no way obligated to provide employment and I am in no way obligated to accept employment, if offered. This application does not bind either party, and the statements contained herein do not constitute and should not be interpreted to constitute any sort of contract of employment for a specific period of time. I understand this application for employment is valid for 30 days only. Consideration for employment after 30 days requires a new application. I understand that upon offer and acceptance of a position with MEMIC, I will be required to provide documentation establishing my identity and eligibility to be legally employed in the United States. I understand that employment at MEMIC is employment at will. Employment may be terminated with or without cause at any time by me or by the Company. Terms and conditions of employment with MEMIC may be modified at the sole discretion of the Company with or without cause and with or without notice, except as may be required by law. I also understand that other than the President of the Company, no one has the authority to make any agreement for employment other than for employment at will or to make any agreement limiting the Company’s discretion to modify terms and conditions of employment. MEMIC is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person’s race, national origin, color, religion, age, gender, sexual orientation, gender identity or expression, disability, genetic information, military and veteran status, or any other protected status under applicable federal, state or local law. If you agree to the above, please type your first and last name and today's date.

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Payroll & Benefits Specialist

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