Operations Accountant
Mercy Ships is an international charity that brings hope and healing to the world’s forgotten poor through state-of-the-art hospital ships. Since 1978, our volunteer crew—made up of medical professionals and skilled workers from over 60 nations—has delivered free surgeries and medical care to over 2.8 million people in Sub-Saharan Africa, transforming lives one patient and one port at a time. Join our global team of over 3,000 volunteers and help us change lives daily.
About this role
The Operations Accountant compiles, processes and maintains accounts payable and receivables records. Work along side our other Finance team members on board to keep
What you will contribute
- Reviews all invoices expense reports for appropriate documentation and approval prior to payment
- Charges expenses to GLs, departments, and programs by analyzing invoices/expense reports and
recording appropriate entries in the accounting software - Completes payment of expenses by way of cash advances, cash payments, checks and bank
transfers
• Liaise with suppliers and internal departments regarding payment terms, dates and timings, when
needed - Prepares ship-based contractor payroll and coordinates with on- and off-ship teams for payment
- Drafts and reconciles inbound and outbound crew bank wires for crew bank
- Counts and reconciles cash-on-hand balances, including multiple foreign currencies at end of day
- Reconciles the sales report and records cash receipts and revenue for the Ship Shop and Cafe on a
weekly basis - Processes Day Crew stipend by compiling departmental timesheet data and prepares stipend
payment for review - Disburses petty cash by verifying documentation, recording entry, and communicate with Finance
team and departments - Prepares various daily, weekly, and month-end journal entries
• Maintains all accounts payable reports, spreadsheets and files - Assesses the efficiency and effectiveness of the current process to streamline workflow; develop,
implement and communicate and process improvements - Supports the Finance Manager and others with expense analysis queries
- Maintain documentation of all accounts payable procedures
Receivables
- Meets with the crew to discuss their fees (flight charts, insurance fees, etc. as needed) and the
methods of payment - Collects and processes insurance premiums (if long term crew), flight, and other charges from crew members, communicates with crew, and records entries in accounting software and tracking sheets
- Monitor status of all crew fees using excel spreadsheets and accounting software
- Respond to all crew inquiries in regard to fees and insurance premiums
- Ability and willingness to deputize for Finance Manager if required
- Accomplishing other duties as the Finance Director may direct
- Due to the ever-changing staffing levels and field service rotations, all staff may be re-assigned to temporarily fill roles in other departments in a time of need
- Collect transport charges for drivers making personal use trips in ship vehicles
For This Role, You Will Need
• Successful completion of the Mercy Ships On Boarding Program will be required, if commitment is longer than 12 months.
• Background / criminal records check required
• Supportive of Mercy Ships mission and vision, and committed to its core values
The experience of a lifetime is calling.
More than 1,200 volunteers from over 60 nations serve with Mercy Ships each year.
At Mercy Ships, we are proud to be recognized around the world for the life-changing surgeries and training we deliver. We could not achieve this without our dedicated community of talented volunteers.
Imagine finishing your shift and stepping onto deck as the sun sets—knowing that today you’ve helped transform the lives of those who need it most. Apply now to start a journey that will reshape the lives of those you serve — and your own.
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