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Office Experience Coordinator (Part Time)

San Francisco, CA

Merge enables B2B companies to add hundreds of integrations to their products, making it easy to access and sync their customers' data. We offer Unified APIs that provide normalized data across key software categories, including accounting, HRIS, ATS, CRM, file storage, and ticketing. Thousands of companies trust Merge to power their integrations, enabling them to unblock sales, reduce customer churn, accelerate time to market for new products, and save engineering costs and resources. 

As a core component for the future of modern B2B AI infrastructure, Merge is building the data integration layer that powers the next generation of AI products and companies. By solving the complex challenges of data access and normalization, Merge accelerates the development and deployment of AI solutions while ensuring the highest standards of security and performance.

At Merge, we are an in-person first workplace so our office operations and experience is key to nurturing a fun, thriving, inclusive work environment. We’re looking for a part time Office Coordinator to support our NYC-based Office Manager on the ground in our SF office (353 Sacramento Street), and play a role in efficient operation of our office experience. 

This role requires an in-person presence 3 days per week (Monday, Tuesdays and Thursdays), initially for 5 hours on each of these days (15 hours per week). 

What You Will Do:
  • Act as main point of contact for our San Francisco office 
  • Support the Office Manager with the management of facilities of our San Francisco offices, including but not limited to: organize, optimize and improve office organization, processes, procedures and systems; create an ideal workspace for Mergies 
  • Manage the front desk operations in SF and oversee visitors to the office to ensure a friendly, personal experience 
  • Monitor, order and restock inventory for the office
  • Manage incoming and outgoing correspondence, including mail and packages
  • Manage partnerships with building management, cleaning staff, and all other office vendors 
  • Submit work orders and schedule repairs for general office space and equipment maintenance, connecting with and escorting vendors
  • Plan and execute both internal and external events that are raved about (happy hours, parties, all hands, panels, fireside chats etc.) 
  • Provide exceptional customer service - prompt responses to requests and inquiries, address concerns and solve problems to a high standard and in a timely manner
  • Maintain a safe and healthy work environment by staying current with local health and safety requirements, emergency preparedness plans, first aid kits, and compliance signage
  • Partner with the People team and other cross-functional teams to provide great workplace and employee experience (e.g. onboarding)
  • Deliver ad-hoc projects
The ideal candidate will have: 
  • One or more years of experience in office coordination 
  • You love the creative challenge of maintaining strong culture and engagement in our in-office environment
  • You’re hyper-organized, structured and completion-oriented
  • You excel at multitasking, prioritization, with strong attention for detail
  • You thrive on being proactive with anticipating needs, resourceful and solutions-oriented
  • High degree of flexibility in the face of ever-changing and demanding requests
  • You're a great written/verbal communicator who can comfortably interface with folks at all levels of the organization
  • Proficient with Google suite, Asana, monday.com

Compensation:

  • The cash compensation range for this role is $30 per hour
  • Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, and certifications.

Merge on the Rise: 

LinkedIn Top Startups 2023

Forbes Next Billion Dollar Startups 2023

G2 Fastest Growing Products 2024

Benefits: 

  • $200 one-time home office stipend
  • In office snacks and free dinner when working past 7pm

 

Merge is an equal opportunity employer, and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other protected class.

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