Accounts Payable Supervisor

Meriton is a national team of experts driving HVAC innovation through a network of high-performing companies. From strategy and support to systems and solutions, we work behind the scenes to strengthen operations and build value—for our partners and our people.

If you’re looking to make an impact, we’re glad you’re here. At Meriton, you’ll join a team that believes in big ideas, doing great work, and building careers that matter—every step of the way.

Position Description

Job Title: Accounts Payable Supervisor

Reports To: AP Manager

FLSA Status: Exempt

Location: Shared Services Office, Irving, TX

Summary:

The Accounts Payable (AP) Supervisor is a key role within the organization, responsible for overseeing and managing the day-to-day operations of the accounts payable function. This position ensures the accurate, timely, and efficient processing of invoices and payments, while also maintaining strong vendor relationships and ensuring compliance with company policies and financial regulations. The ideal candidate is motivated and results-oriented with highly progressive experience in managing high-volume AP operations and leading successful teams. Proven ability to optimize AP processes, enhance accuracy, and drive efficiency through implementation of automation, successful system upgrades, or process improvements.

Essential Duties and Responsibilities:

• Oversee check runs and payment disbursements, ensuring accuracy before submitting for approval and printing.
• Review all vendors eligible to receive a 1099 (NEC or MISC). This involves verifying that each vendor is properly marked to receive a form, focusing on those paid $600 or more for services such as contract work, rent, royalties, and more.
• Create and submit a test file to the IRS to ensure formatting and data accuracy in accordance with the deadlines.
• Generate and distribute physical copies of 1099 forms to applicable vendors.
• Monitors and resolves outstanding checks exceeding the company's standard lag time, proactively engaging with vendors to ensure timely clearance.
• Build relations with the Business Unit controllers to understand their anticipated needs and proactively prioritize work, cultivating effective inter-departmental relationships between shared services and the operational companies.
• Conducts ongoing data validation to ensure the accuracy and integrity of vendor records.
• Performs monthly vendor master data maintenance, including activating/deactivating vendors and updating contact information.
• Performs Taxpayer Identification Number (TIN) matching against relevant databases (e.g., customer's EIN) to ensure vendor legitimacy and accurate system setup.
• Manages the full vendor onboarding process, which includes obtaining and validating current W-9 forms.
• Statement reconciliation - Reviewing the transactions and taking action
• Leads, coaches, and mentors the accounts payable team, fostering a collaborative and high-performance environment for their region.
• Partners in the creation with the AP manager and implementation of process changes, ensuring seamless adoption and measurable improvements.
• Ensures all invoices are processed accurately and on time to meet month-end close deadlines.
• Assists the leadership of the Accounts Payable team and other team members with various research projects and/or special projects
• Performs other duties and responsibilities as assigned
• Must conduct self in an ethical, legal, and responsible manner at all times
• Must adhere to the policies, principles, and guidance within the Employee Handbook and Code of Conduct

Competencies

• Elevated professionalism which demonstrates tempered emotions, empathy, positive intent, and integrity in all interactions.
• Excellent communication and interpersonal skills with the ability to build strong relationships across all levels of the organization. Strong verbal and written communication skills
• Ability to solve practical problems and manage a variety of variables in situations and with problems where only limited information or standardization exists
• Open and transparent with a strong work ethic as well as the ability to handle sensitive and confidential information.
• Strong attention to detail
• Ability to work in a fast-paced environment
• Must be a self-starter, independent, and strong organization skills, with the ability to manage multiple priorities and deadlines at any given time
• Ability to establish and build effective working relationships with colleagues and staff. Acceptance of a variety of lifestyles, behaviors, and cultural, and spiritual practices

Education/Experience:

• Bachelor’s degree in accounting or related field is preferred.
• Associate's degree required; and/or 10 years of equivalent Accounts Payable experience.
• Minimum 3 years of management experience.
• Experience in high volume accounts payable environment
• Experience in ExFlow Data Captured is a plus.
• Experience with integrated ERP, Microsoft D365 a plus
• Must be proficient in the Microsoft Office Suite, including Outlook, Excel, PowerPoint and Word

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals

with disabilities to perform the essentials functions. The noise level in the work environment is usually moderate. The workplace is in a corporate office environment and the temperature in the work environment is usually moderate. The position’s primary office is the Shared Services, Irving, TX office; however, telework or work at home, on the road, or in a satellite location for portions of the workweek may occur, depending upon project needs and requirements in coordination with your direct supervisor and/or most senior leader of your department.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essentials functions. Must be able to occasionally lift and/or move up to 25 pounds and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Acknowledgment:

I have read this job description and fully understand the requirements set forth therein. I hereby accept the position of Accounts Payable Supervisor agrees to perform the identified essential functions in a safe manner and in accordance with the facility’s established procedures. I further understand that my employment is at-will and thereby understand that my employment can be terminated at-will either by the company or myself and that such termination can be made with or without notice.

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status.  Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.