Accounts Payable Vendor Relations Analyst
Meriton is a national team of experts driving HVAC innovation through a network of high-performing companies. From strategy and support to systems and solutions, we work behind the scenes to strengthen operations and build value—for our partners and our people.
If you’re looking to make an impact, we’re glad you’re here. At Meriton, you’ll join a team that believes in big ideas, doing great work, and building careers that matter—every step of the way.
Vendor Relations Analyst
Reports To: Vendor Relations Supervisor
Department: Shared Services Center (SSC) – Accounts Payable
Location: Irving, TX
FLSA Status: Exempt
Role Summary
Team: Vendor Relations Team
Scope: U.S. operations; vendor statement reconciliations, case resolution analysis, and vendor account integrity
The Vendor Relations Analyst performs detailed vendor statement reconciliations, exception analysis, and vendor account research to ensure the completeness and accuracy of Accounts Payable subledger data. The role ensures that all vendor balances are reconciled, unapplied credits are addressed, and missing or duplicate invoices are identified and resolved in a timely, documented manner.
Operating within the Shared Services Center, the Analyst functions as a problem-solver and data investigator, bridging gaps between vendors, AP Operations, and Procurement. This role contributes directly to Meriton’s control environment by maintaining audit-ready records and ensuring that vendor liabilities are recorded accurately as the company scales rapidly.
This position is essential to the SSC’s working capital accuracy and vendor satisfaction goals, ensuring that financial data integrity and service excellence move hand-in-hand.
Shared Services & Scale Priorities
- Reconciliation Accuracy: Maintain statement reconciliation coverage for strategic suppliers; identify discrepancies and clear exceptions before close.
- Root-Cause Elimination: Investigate and correct recurring issues in invoicing, payment posting, or receipt confirmation.
- Vendor Experience: Ensure clear, professional, and timely communication with vendors on reconciliation and payment matters.
- Control Compliance: Maintain full documentation for audit readiness, following standardized templates and naming conventions.
- Scalability: Enable automation and analytics adoption to handle higher volume without loss of accuracy or control.
Core Responsibilities
Statement Reconciliation & Exception Resolution
- Reconcile vendor statements to the AP subledger and ensure completeness of invoices and credits.
- Identify missing invoices, unapplied payments, or duplicate entries; coordinate corrections with AP Operations and Procurement.
- Maintain detailed reconciliation logs, including explanations for open items and expected resolution timing.
- Support reconciliation reviews with the Vendor Relations Supervisor and Working Capital leadership.
Data Validation & Documentation
- Ensure that all reconciliations are performed according to standardized SSC templates and are supported by complete evidence.
- Prepare reconciliations for audit sampling, ensuring consistency in sign-off, reviewer notes, and cross-references.
- Flag anomalies (e.g., pricing or tax errors) and ensure escalation and closure within SLA.
- Maintain data accuracy for vendor balances and assist in periodic clean-up or write-off analysis.
Continuous Improvement & Insight
- Track recurring vendor or BU issues (late receipts, duplicate invoices, PO errors) and present findings in monthly reviews.
- Propose improvements to statement templates, data submission processes, and vendor onboarding data quality.
- Participate in user acceptance testing (UAT) for system enhancements related to vendor data and reconciliation automation.
Audit & Controls Support
- Provide reconciliations, exception logs, and supporting documentation for audit requests.
- Maintain traceability for all reconciliations, ensuring compliance with internal policies.
- Participate in quarterly control testing and review meetings led by the Vendor Master & Controls Manager or Staff Accountant, AP.
Cross-Pillar Collaboration
- With AP Operations: Coordinate resolution of invoice exceptions, missing postings, or unapplied credits.
- With Vendor Master & Onboarding: Validate vendor data accuracy and assist in correction of invalid or duplicate records.
- With Procurement: Clarify PO or receipt mismatches contributing to vendor statement discrepancies.
- With Controllership: Provide reconciliation updates for inclusion in close reporting.
- With Programs & Analytics: Provide input on data quality dashboards and assist in automating reconciliation metrics.
Qualifications
- Bachelor’s degree in Accounting, Finance, or Business preferred.
- 3–5 years of AP, accounting, or reconciliation experience within a Shared Services or corporate finance environment.
- Strong working knowledge of Microsoft D365 F&O or comparable ERP system.
- Proficiency in Excel (pivot tables, lookups) and experience with Power BI reporting preferred.
- Excellent analytical and communication skills; detail-oriented with a strong control mindset.
- Ability to manage multiple reconciliations simultaneously and meet close deadlines.
Key Success Metrics
|
Reconciliation Accuracy |
% statements reconciled on time; open-item aging reduction |
|
Exception Management |
Average resolution cycle time; recurrence rate of root-cause issues |
|
Compliance |
Audit documentation completeness; zero missing reconciliation evidence |
|
Cross-Functional Effectiveness |
Issue closure rate across AP Ops and Procurement collaboration |
|
Process Improvement |
Number of improvement initiatives proposed or implemented |
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essentials functions. The noise level in the work environment is usually moderate. The workplace is in a corporate office environment and the temperature in the work environment is usually moderate. The position’s primary office is the Shared Services, Irving, TX office; however, telework or work at home, on the road, or in a satellite location for portions of the workweek may occur, depending upon project needs and requirements in coordination with your direct supervisor and/or most senior leader of your department. Occasional travel may be required.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essentials functions.
- Must be able to walk, bend, stand, and reach constantly during a workday.
- Must be able to lift 15 – 20 lbs.
- Standing for long periods of time (4-5 hours) occasionally
- Must be able travel via plane or car to events
Meriton is an Equal Opportunity Employer
Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.
Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.
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