Accounts Payable Disbursements Specialist

Meriton is a national team of experts driving HVAC innovation through a network of high-performing companies. From strategy and support to systems and solutions, we work behind the scenes to strengthen operations and build value—for our partners and our people.

If you’re looking to make an impact, we’re glad you’re here. At Meriton, you’ll join a team that believes in big ideas, doing great work, and building careers that matter—every step of the way.

Disbursements Specialist 

 

Reports To: Disbursements Supervisor 

Department: Shared Services Center (SSC) – Accounts Payable 

 

FLSA Status: Non-Exempt

 

Team: Disbursement & Payment Controls Team  

Scope: U.S. operations; executes high-volume payment proposal processing, validation, and documentation across business units 
 

Role Summary 

Team: Disbursement & Payment Controls Team  

Scope: U.S. operations; executes high-volume payment proposal processing, validation, and documentation across business units 

 

The Disbursements Specialist is responsible for executing the end-to-end disbursement process for Meriton’s Accounts Payable function, ensuring that vendor, employee, and intercompany payments are processed accurately, timely, and in full compliance with Treasury and AP control policies. 

 

This position performs payment proposal generation, validation, positive pay reconciliation, and exception resolution across all business units within the Shared Services Center (SSC). 
 

As Meriton scales rapidly, this role becomes critical in maintaining process discipline, minimizing payment errors, and supporting automation-driven scalability. 

 

The Specialist serves as a core control operator, protecting working capital accuracy and safeguarding disbursement integrity across multiple systems and financial institutions. 

 

Shared Services & Scale Priorities 

• Control Integrity: Ensure all payment proposals comply with SoD, approval hierarchy, and Treasury funding rules. 

• Operational Efficiency: Execute payment processing and validation in alignment with SLA and Treasury cutoffs. 

• Automation Enablement: Maintain clean, standardized data to support RPA and AI-based proposal automation. 

• Scalability: Apply consistent, template-based processing that can scale to multi-entity, multi-bank environments. 

• Audit Readiness: Maintain complete documentation for every payment run, supporting traceability and control testing. 

 

 

Core Responsibilities 

Payment Proposal Execution 

• Generate and validate payment proposals in Microsoft D365 F&O based on defined cycles and cutoff times. 

• Review proposal accuracy (vendor, invoice, payment method, amount, currency) prior to Treasury approval. 

• Monitor pending approvals and ensure all required sign-offs are complete before file release. 

• Submit positive pay files to Treasury and confirm receipt of funding approval. 

• Escalate discrepancies, duplicate payments, or rejected transactions to the Superisor. 

Exception Management 

• Investigate and resolve rejected or failed payments in collaboration with AP Operations and Treasury. 

• Identify incomplete or incorrect vendor setups and liaise with the Vendor Master team to correct them. 

• Track and report all exceptions in the SSC’s disbursement exception log. 

Documentation & Control 

• Maintain comprehensive evidence for each payment run, including proposal logs, approvals, and release confirmations. 

• File documentation per retention policy for audit access. 

• Support quarterly access and SoD reviews for disbursement roles. 

• Execute control checklists daily to confirm payment readiness and process adherence. 

Process Improvement 

• Recommend improvements to batch validation steps and file submission processes. 

• Support implementation of RPA scripts or workflow rules for recurring payment validation tasks. 

• Participate in user acceptance testing (UAT) for new payment functionality. 

 

Cross-Pillar Collaboration 

• With Treasury: Confirm release approvals, funding availability, and positive pay accuracy. 

• With AP Operations: Coordinate timing for invoice readiness and urgent vendor payments. 

• With Vendor Master: Validate vendor bank details or inactive vendor issues. 

• With Governance & Close: Provide documentation and metrics for audit or period-end reporting. 

• With AP Technology: Support automation pilots and process standardization. 

 

Qualifications 

• Associate or Bachelor’s degree in Accounting, Finance, or Business preferred. 

• 2–4 years of experience in Accounts Payable or Treasury Operations. 

• Hands-on experience with Microsoft D365 F&O, ExFlow, or equivalent ERP payment systems. 

• Familiarity with positive pay, SoD controls, and Treasury workflows. 

• Strong attention to detail and documentation discipline. 

• Excellent communication and time management skills. 

 

Key Success Metrics 

Accuracy	<0.5% payment error or rejection rate
Timeliness	100% payment proposals generated and submitted by cutoff
Compliance	100% adherence to approval workflows and SoD validation
Audit Readiness	Zero missing or incomplete payment evidence
Efficiency	Number of automated tasks executed vs. manual steps

 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essentials functions. The noise level in the work environment is usually moderate. The workplace is in a corporate office environment and the temperature in the work environment is usually moderate. The position’s primary office is the Shared Services, Irving, TX office; however, telework or work at home, on the road, or in a satellite location for portions of the workweek may occur, depending upon project needs and requirements in coordination with your direct supervisor and/or most senior leader of your department. Occasional travel may be required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essentials functions.

• Must be able to walk, bend, stand, and reach constantly during a workday.
• Must be able to lift 15 – 20 lbs.
• Standing for long periods of time (4-5 hours) occasionally
• Must be able travel via plane or car to events

 

Meriton is an Equal Opportunity Employer

 

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status.  Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.