Front Desk & Office Administrator

Key Responsibilities

1. Front Desk Duties

• Greet visitors, clients, and vendors in a professional and welcoming manner.
• Answer and direct incoming phone calls and emails promptly and courteously.
• Maintain the reception area to ensure it remains organized, tidy, and presentable at all times.
• Handle all incoming and outgoing mail and courier deliveries, ensuring timely distribution.

2. Office Administration

• Oversee day-to-day office operations, including pantry supplies, stationery, and office equipment maintenance.
• Vendor and Facility Management:
  • Liaise with external vendors, building management, and IT service providers.
  • Handle vendor sourcing, quotation comparison, contract execution, and service quality monitoring.
  • Manage vendor-related processes such as purchase requests, invoice tracking, and payment submissions.
  • Ensure all procurement and payment procedures comply with internal control policies.
• Employee and Office Support :
  • Coordinate company events, team building activities, and office gatherings to foster team engagement.
  • Support recruitment logistics, including scheduling interviews and welcoming candidates.
  • Assist in employee onboarding — preparing welcome kits, arranging seating, and coordinating IT setup.
  • Help organize staff travel and accommodation when needed.
• Provide general administrative and HR support for ad hoc projects, internal documentation, and reporting.

Requirements

• Prior experience in front desk, office admin, or customer service roles preferred
• Strong verbal and written communication skills in both English and Chinese
• Proficient in Microsoft Office (Outlook, Word, Excel) and basic tech tools
• Professional appearance with a friendly and confident demeanor
• Highly organized, proactive, and able to multitask with minimal supervision
• Discretion and confidentiality in handling sensitive information
• Diploma or above in Business Administration or related fields is a plus
• We are unable to provide work visa sponsorship for this role, Singaporeans and Singapore PRs are encouraged to apply