New

Project Coordinator

Vancouver

Location: We have a preference for Vancouver-based candidates for the role.

At Metalab, we design, build, and ship some of the world’s most beloved products. Our clients include Slack, Uber, Coinbase, Atoms, and most recently, Suno, an AI music creator. Founders at early-stage startups hire us to help build businesses from scratch. Leaders at global enterprises hire us to explore new technologies and launch new products.

If you’re passionate about high-quality products and love working with talented cross-functional teams, this could be the perfect opportunity for you! Join us and help deliver some of the world’s most interesting and impactful products and services.

Project Coordinators keep the operational engine running. You’ll make sure the details and logistics that support great outcomes are consistently managed. This role brings structure, consistency, and operational rigor to every stage of a project. From setting up tools and coordinating resources, to tracking financials and wrapping up handovers, you’ll be key to ensuring projects run smoothly and teams stay supported.

What You’ll Do:

  • Set up project tools, folders, templates, and permissions (Figma, Jira, Notion, Miro)
  • Schedule recurring meetings and project ceremonies
  • Confirm resourcing plans, track PTO, and flag gaps to leadership
  • Review timesheets and update Retainer trackers with actuals
  • Support contractor onboarding/offboarding and manage travel logistics
  • Contribute to project reporting and status updates
  • Facilitate retrospectives and track action items
  • Prepare completion reports, file repositories, and archive project assets
  • Support marketing and internal teams with case study content

Requirements:

  • Strong organizational skills and attention to detail
  • Clear communication skills across formats and audiences
  • Interest in working with cross-functional teams and a collaborative mindset
  • Familiarity with user research, design, and engineering workflows
  • Comfort with project management tools (Jira, Notion, Figma, Miro)
  • A solid understanding of project management principles and best practices

Nice to haves:

  • Experience with travel or on-site logistics
  • Exposure to agile ceremonies and retrospectives
  • Experience contributing to case studies or project documentation


The salary range for this role is $50,000–$60,000 CAD per year, depending on experience and qualifications. 

Equal opportunity employer

Research shows that women and other marginalized groups tend to only apply for a job when they meet every single criteria. Does this role sound like it was made for you, yet you don’t check every box? Reach out anyways!  We’re an equal opportunity employer and are dedicated to fostering an inclusive and diverse environment for employees from all walks of life.  We hire based on talent, and we’re proud of our global perspective.

Create a Job Alert

Interested in building your career at Metalab? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

We use AI a lot in our work, but for this question we’d love to hear your thoughts in your own words. Thank you! 

Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Metalab’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.