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As an Executive Assistant to the Chief Marketing Officer, General Counsel, and Head of Product, you will be a key member of Metropolis’ administrative team, supporting three critical leaders to drive efficiency and results. In this role, you will provide high-level administrative support, manage complex calendars, coordinate travel, and facilitate seamless communication across teams. You will also play an integral role in organizing meetings, tracking priorities, and supporting key initiatives within the Marketing, Legal, and Product organizations.
Responsibilities
Qualifications
Executive Assistant
New York, New York, United States
The Company
Metropolis is an artificial intelligence company that uses computer vision technology to enable frictionless, checkout-free experiences in the real world. Today, we are reimagining parking to enable millions of consumers to just "drive in and drive out." We envision a future where people transact in the real world with a speed, ease and convenience that is unparalleled, even online. Tomorrow, we will power checkout-free experiences anywhere you go to make the everyday experiences of living, working and playing remarkable - giving us back our most valuable asset, time.
The Role
As an Executive Assistant to the Chief Marketing Officer, General Counsel, and Head of Product, you will be a key member of Metropolis’ administrative team, supporting three critical leaders to drive efficiency and results. In this role, you will provide high-level administrative support, manage complex calendars, coordinate travel, and facilitate seamless communication across teams. You will also play an integral role in organizing meetings, tracking priorities, and supporting key initiatives within the Marketing, Legal, and Product organizations.
Responsibilities
- Provide executive support to the Chief Marketing Officer, General Counsel, and Head of Product, ensuring their time is optimized and priorities are well-managed.
- Own calendar management, including scheduling, coordinating, and confirming meetings, travel, and key appointments with internal and external stakeholders.
- Develop a deep understanding of each executive’s priorities, working styles, and business objectives to effectively manage schedules and anticipate needs.
- Facilitate communication by providing regular updates on schedules, key priorities, and action items to stakeholders.
- Partner with the administrative team to establish and maintain operating cadences at the leadership and department levels.
- Coordinate travel logistics, including flights, hotels, transportation, and expense management, ensuring alignment with schedules and company policies.
- Support and project manage critical initiatives, such as team events, off-sites, board meetings, presentations, and internal/external correspondence.
- Prepare executives for meetings by gathering and distributing materials, conducting relevant research, and taking detailed notes.
- Handle administrative tasks, including document management, expense reporting, invoice processing, and ensuring smooth day-to-day operations.
- Maintain strict confidentiality and discretion in handling sensitive information and executive discussions.
- Represent Metropolis professionally and courteously in all interactions, both internally and externally.
Qualifications
- At least four years of experience supporting multiple executives in a fast-paced, high-growth environment.
- Exceptional verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Proven ability to prioritize tasks and manage time efficiently in a dynamic environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Highly proficient in Microsoft Office Suite and Google Workspace, with the ability to learn new tools and systems quickly.
When you join Metropolis, you’ll join a team of world-class product leaders and engineers, building an ecosystem of technologies at the intersection of parking, mobility, and real estate. Our goal is to build an inclusive culture where everyone has a voice and the best idea wins. You will play a key role in building and maintaining this culture as our organization grows. The anticipated base salary for this position is $95,000.00 to $115,000.00 annually. The actual base salary offered is determined by a number of variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held, and the location of residence and/or place of employment. Base salary is one component of Metropolis’s total compensation package, which may also include access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, a lucrative stock option plan, bonus plans and more.
#LI-AR1 #LI-Hybrid
Join us in making a difference as we build our future. Metropolis is an equal opportunity employer, dedicated to diversity, equality, and inclusion, and provides equal employment opportunities to all employees and applicants for employment. Metropolis prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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