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Practice Assistant

Remote

Practice Assistant @ Midi Health 👩‍⚕️

đź“Ť Remote (U.S.-Based) | Full-Time 

We’re seeking a highly organized and detail‑oriented Practice Assistant to support clinical and administrative operations across Midi Health. This is a pivotal role ensuring seamless coordination of documents, patient requests, referrals, and records management — enhancing care delivery and clinician productivity.

Core Responsibilities

  • Clinical Documents & Chart Management
    Receive, review, flag, and route document requests (including consult notes, disability requests, and subpoenas) to the appropriate team and channels via assigned workflows. Ensure accurate filing in the EMR and proper follow-up action.

  • Administration of Phone & Messaging
    Triage inbound admin calls and messages (Athena “Admin Phone Messages”), escalate or route to appropriate team members following defined protocols.

  • Medical Records Coordination
    Handle incoming medical records from external providers, manage document uploads, index in EMR, and resolve missing or incomplete data. Communicate follow‑ups to patients or providers as needed. Additionally, coordinate Midi requests for external records. This role will be responsible for all medical records-related steps for any Midi Health SOPs that involve them.

  • Slack Channel Operations
    Monitor and manage Medical Records Slack requests by tagging cases, escalating urgent items, and ensuring case closure statuses are maintained following team protocols.

  • Referrals Processing
    Initiate, track, and confirm referrals and consult orders. Coordinate between patients, referring providers, and Midi clinicians to ensure timely completion. Track status until receipt confirmation and close the referral loop.

  • Post‑Visit Documents
    Perform all workflows that cover all document delivery to patients after their visit. These workflows are the safety net from our automated process.

Qualifications

  • Experience in telehealth operations, medical assistant support, or virtual healthcare administration
  • Proficiency with EMR systems (Athena) and Slack/multiple communication platforms
  • Strong organizational skills with high attention to detail
  • Excellent written and verbal communication
  • Healthcare terminology and HIPAA compliance knowledge
  • Basic technical proficiency (videoconference tools, telehealth platform troubleshooting)

*Preferred Qualifications: 

  • Certified Medical Assistant Administrative (CMAA) or equivalent
  • Experience handling referrals and prior authorizations
  • Bilingual (e.g., English/Spanish) or familiarity with diverse patient populations

Skills & Competencies

  • Adaptable multi-tasker capable of handling concurrent administration and clinical support workflows
  • Empathetic, patient‑facing communication with clarity and courtesy
  • Self‑starter with strong initiative and protocols mindset
  • Comfortable using Slack, ticketing systems, and remote tools to triage requests

Hours: Monday - Friday, 9am - 5pm

What We Offer

  • Compensation: $18-20/hr, full-time (40hr/week), non-exempt. Comp offering based on experience and other variables. 
  • Opportunity to join a fast-growing, mission-driven healthcare startup
  • Health, dental, and paid time off benefits
  • 100% remote work environment

Interview Process  đź“š

  • Recruiter Interview (30min Zoom)
  • Hiring Manager Interview (30min Zoom)
  • Final Interview (30min Zoom)

🎧 While you wait to hear from us…

  • Hear from our patients and why they love Midi đź’śhere and here

Please note that all official communication from Midi Health will come from an @joinmidi.com email address. We will never ask for payment of any kind during the application or hiring process. If you receive any suspicious communication claiming to be from Midi Health, please report it immediately by emailing us at careers@joinmidi.com.

Midi Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Please find our CCPA Privacy Notice for California Candidates here.

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