Back to jobs
New

Recruiting Coordinator

San Francisco, CA

Recruiting Coordinator @ Midi Health

Location: San Francisco, CA - Bay Area | Role Type: Hybrid | Reports to: VP, Talent Acquisition

The Opportunity: 🚀

We are seeking a Recruiting Coordinator to serve as the operational backbone of our Talent Acquisition function. This is a high ownership role responsible for delivering a seamless interview experience while driving rigor across scheduling, reporting, systems, and recruiting operations.

You will work closely with Recruiters, Hiring Managers and the VP of Talent to ensure we hire efficiently, thoughtfully  and with a consistently high bar. This role requires precision, urgency, strong judgment, and a proactive mindset.

For the right individual, this role offers a clear path to grow into a Recruiting Operations Manager as the function scales.

To ensure we deliver a seamless and personal experience for every candidate, this hybrid position requires the ability to work onsite at our San Francisco and Palo Alto offices based on interview schedules and team needs.

Key Responsibilities: 

Interview Coordination & Candidate Experience

  • Own end to end scheduling across interview panels, executive interviews, and final rounds with speed and accuracy
  • Manage complex, multi stakeholder calendars across time zones, including partnership with Executive Assistants and senior leaders
  • Anticipate scheduling conflicts and proactively resolve issues before they impact the candidate experience
  • Maintain a high touch, professional, and responsive candidate communication style
  • Continuously identify ways to improve time to interview and overall process efficiency

Leadership Reporting & Recruiting Analytics

  • Own data integrity within the ATS to ensure reporting accuracy and reliability
  • Support weekly, monthly, and quarterly recruiting updates for leadership
  • Partner with TA leadership to track key metrics including funnel conversion, cost to hire, time to fill, and offer acceptance rates
  • Assist in building dashboards and preparing executive level reporting materials
  • Proactively identify gaps in data or workflow and recommend improvements

Recruiting Operations & Special Projects

  • Support ATS optimization and workflow enhancements
  • Partner on recruiting technology implementations and tool rollouts
  • Contribute to the development and delivery of hiring manager and interviewer trainings
  • Document and refine scalable recruiting processes and playbooks
  • Take ownership of high impact operational projects that improve quality and efficiency across the hiring lifecycle

Employer Branding & Outreach

  • Partner with Talent Acquisition on employer branding initiatives and talent marketing efforts
  • Support outreach campaigns and talent community building for priority roles
  • Coordinate logistics for recruiting events and strategic sourcing initiatives
  • Track engagement metrics and recommend ways to strengthen our talent attraction strategy

Cross Functional Partnership

  • Operate as a trusted partner to Recruiters, Hiring Managers, Executive Assistants, and People Operations
  • Bring a solutions oriented mindset and strong follow through
  • Hold a high standard for responsiveness, quality, and accountability

What You’ll Need to Succeed ⭐

  • 2+ years of experience in recruiting coordination, talent operations, or a similar high accountability environment
  • Strong analytical skills and comfort working with recruiting data and reporting
  • Exceptional organizational discipline and ability to manage multiple priorities without sacrificing quality
  • Experience working in an ATS and managing complex calendar logistics
  • Excellent written and verbal communication skills
  • High attention to detail and a track record of reliable execution
  • Comfort working with senior leaders and operating in a fast paced, high growth environment

Preferred Qualifications: 

  • Experience supporting executive level recruiting or leadership reporting
  • Exposure to ATS implementation or recruiting systems optimization
  • Experience contributing to employer branding or talent marketing initiatives
  • Demonstrated interest in growing into a Recruiting Operations leadership path

Growth Path: Recruiting Operations Manager

As our Talent Acquisition function grows, this role is designed to evolve into a Recruiting Operations Manager position for an individual who demonstrates strong ownership and strategic thinking. Expanded scope may include:

  • Owning recruiting systems strategy and optimization
  • Leading reporting strategy and analytics for the TA function
  • Driving process design and continuous improvement initiatives
  • Managing recruiting technology vendors and roadmap
  • Partnering with Finance and People leadership on workforce planning and hiring forecasts
  • Leading additional recruiting coordination or operations team members

Why This Role Matters
This role sits at the center of how we hire. You will directly impact hiring speed, quality, and the experience of every candidate who engages with our team. We are building a high performing Talent Acquisition function, and this role is foundational to that success.

The interview process will include: 📚 

  1. Recruiter Interview
  2. Hiring Manager Interview 
  3. Talent Lead Interview 

What we offer: đŸ’ź ✨

  • Base pay $85-95K, dependent on experience, location and other factors
  • Work from home stipends
  • Flexible time-off 
  • Benefits (medical, dental, vision, 401k)

Please note the application window for this role will close on 3/11/2026.

 

At this time, Midi is unable to provide visa sponsorship. All Candidates must be authorized to work in the United States without current or future sponsorship needs.

Please note that all official communication from Midi Health will come from an @joinmidi.com email address. We will never ask for payment of any kind during the application or hiring process. If you receive any suspicious communication claiming to be from Midi Health, please report it immediately by emailing us at careers@joinmidi.com.

Midi Health is an Equal Opportunity Employer. We are committed to pay equity and ensure that all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Our compensation philosophy is based on fair, objective criteria and the impact of the role, regardless of an applicant’s salary history.

Please find our CCPA Privacy Notice for California Candidates here.

Create a Job Alert

Interested in building your career at Midi Health? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Education

Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Midi Health’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.