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Facilities Construction Coordinator

San Jose, California

About MidPen 

At MidPen, we build communities that change lives. Since 1970, we have been committed to our mission: to provide safe, affordable housing of high quality to those in need; establish stability and opportunity in the lives of residents; and foster diverse communities that allow people from all ethnic, social, and economic backgrounds to live in dignity, harmony, and mutual respect.

We develop affordable housing, provide professional property management for all our communities, and coordinate robust onsite support programs that help residents thrive. We are active in 12 Northern California counties and have earned recognition as one of the nation’s leading non-profit developers and stewards of affordable housing. Our current portfolio of more than 130 properties is home to 20,000 working families, seniors, and people with special needs. We take pride in delivering affordable housing solutions, and we invite you to join us on a journey toward social, economic, and racial equity.

MidPen is, once again, proud to be certified as an official Great Place to Work® in 2025.

Location: South Bay Region

Facilities Construction Coordinator 

The Facilities Construction Coordinator works closely with Property Managers, Contract Manager, Asset, Area Maintenance Leads, Community Managers, and other areas as required.   

Responsibilities:  

  • Oversee capital and rehabilitation construction projects from initiation to completion, including daily operations, inspections, permits, and contractor compliance. 
  • Prepare scopes of work, solicit and evaluate bids, and support contract drafting for capital improvements and special projects. 
  • Review and approve project invoices, ensuring proper documentation, lien releases, and accurate tracking in the Capital Tracker (CT). 
  • Conduct and lead meetings with contractors, subcontractors, architects, and insurance adjusters to coordinate project execution. 
  • Monitor project schedules, budgets, milestones, and ensure adherence to technical, safety, and design specifications. 
  • Manage emergency construction responses and insurance-related projects, ensuring timely and compliant resolution. 
  • Collaborate with internal teams and mentor property and maintenance staff on construction and capital improvement matters. 
  • Support vendor management by expanding the qualified pool, ensuring performance standards, and promoting WBE/MBE participation. 
  • Performs other assignments as requested 

Qualifications:  

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the education, knowledge, skill, and/or ability required.  

Skills and Competencies:  

  • Excellent verbal and written communication, teamwork, and leadership skills.  
  • Proven ability to lead teams, collaborate effectively, and train others in maintenance standards and procedures. 
  • Strong organizational abilities with experience managing construction documentation and workflows. 
  • Ability to anticipate maintenance issues, implement preventative measures, and train others in quality standards. 
  • Familiarity with construction documents (e.g., RFI, RFP, PCOR, CO Plan Logs) and Cal OSHA regulations. 
  • Proficient in Microsoft Office, especially Excel and Word. 
  • Physically able to lift up to 50 lbs, climb ladders/roofs, and work in confined spaces regularly. 
  • Valid California Driver’s License, current auto insurance, and reliable transportation required. 

Education and Experience: 

  • High school diploma required. Associate degree or bachelor’s degree in a construction related area of expertise is preferred  
  • Journey level experience in one of the four major trades: carpentry, electrical, plumbing, or HVAC  
  • Requires 3 years of previous experience managing multi-family capital projects  
  • Affordable housing experience a plus   

Pay Range 

 $90,000 - $110,000 Annual Salary - Pay based on applicable experience and qualifications 

This position will require travel between Santa Clara, Sonoma, Marin, San Francisco, and Solano Counties. As needed, the role may require travel to additional counties. 

Benefits and Compensation (see here for full details)

  • Health Insurance 
  • Dental, Vision, Life & Disability Insurance
  • 403(b) Retirement Investment with Employer Match
  • Employee Education Reimbursement Program
  • Paid Parental Leave
  • FSA for Childcare, Medical, and Commuter Benefits
  • EAP Program
  • Pet Insurance
  • Paid Time Off
  • 14 Paid Company Holidays
  • 4 Paid Wellness Days

EQUAL OPPORTUNITY EMPLOYER

MidPen Housing Corp. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Consistent with its obligations under the law, MidPen Housing Corp. will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

 

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