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Executive Assistant

Union City, California

About MidPen 

At MidPen, we build communities that change lives. Since 1970, we have been committed to our mission: to provide safe, affordable housing of high quality to those in need; establish stability and opportunity in the lives of residents; and foster diverse communities that allow people from all ethnic, social, and economic backgrounds to live in dignity, harmony, and mutual respect.

We develop affordable housing, provide professional property management for all our communities, and coordinate robust onsite support programs that help residents thrive. We are active in 12 Northern California counties and have earned recognition as one of the nation’s leading non-profit developers and stewards of affordable housing. Our current portfolio of more than 130 properties is home to 20,000 working families, seniors, and people with special needs. We take pride in delivering affordable housing solutions, and we invite you to join us on a journey toward social, economic, and racial equity.

MidPen is, once again, proud to be certified as an official Great Place to Work® in 2025.

Location: Union City Office 

Executive Assistant 

Supports the Senior Vice President by handling a variety of complex situations involving clerical, analytical, and administrative functions. Uses considerable judgment and initiative to determine the approach or action to take in non-routine situations. Clarifies and adapts guidelines, including unwritten policies, precedents, and practices, that are not always completely applicable to changing situations.  

Responsibilities:  

  • Manage executive calendars, schedule appointments, and coordinate meetings and events. 
  • Screen calls and handle correspondence with discretion, using sound judgment. 
  • Prepare reports, presentations, and complex documents, often of a confidential nature. 
  • Organize materials and logistics for meetings (occasional travel for conferences)  
  • Collaboration and coordination with other internal teams and departments (including additional collaboration with other Executive Assistants) as representative of assigned department  
  • Perform other administrative duties as needed. 

Qualifications:  

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the education, knowledge, skill, and/or ability required. 

Skills and Competencies:  

  • Proficient in Microsoft Office 365 Suite 
  • Power BI proficiency a plus 
  • Skilled in organizing and tracking contract renewals, reporting deadlines, and meeting documentation. 
  • Ability to work in a fast paced and change oriented environment desired. 
  • Able to read and interpret technical documents, regulations, and industry publications. 
  • Strong business and financial acumen  
  • Strong written communication skills for drafting reports, correspondence 
  • Professional presentation and demeanor, model and characterize professional excellence 
  • Committed to the mission and values of MidPen Services and MidPen Housing. 
  • Physically capable of performing desk-based tasks and occasional lifting (up to 15 lbs), bending, climbing, and working in varied positions. 

Education and Experience: 

  • Bachelor's degree and four years of relevant experience, or a combination of education and relevant experience 
  • Property management experience preferred 

Pay Range   

$77,896 - $104,400 Pay based on applicable experience and qualifications 

Benefits and Compensation (see here for full details)

  • Health Insurance 
  • Dental, Vision, Life & Disability Insurance
  • 403(b) Retirement Investment with Employer Match
  • Employee Education Reimbursement Program
  • Paid Parental Leave
  • FSA for Childcare, Medical, and Commuter Benefits
  • EAP Program
  • Pet Insurance
  • Paid Time Off
  • 14 Paid Company Holidays
  • 4 Paid Wellness Days

EQUAL OPPORTUNITY EMPLOYER

MidPen Housing Corp. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Consistent with its obligations under the law, MidPen Housing Corp. will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

 

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