Executive Assistant

About Million Dollar Baby Co.

Million Dollar Baby Co. started in 1990 and is proudly family-owned and operated in Los Angeles. Since then, MDB has grown to 7 distinct brands of children’s furnishings ranging in style, aesthetic, and price, while carrying some of the industry’s most eco-conscious and award-winning designs. We can be found in retailers like Target and Amazon, and specialty retailers like Pottery Barn Kids and Crate & Barrel.

Under the Million Dollar Baby Co. parent company are our family of brands: Babyletto, daVinci, Nursery Works, and Namesake. We’re proud to offer the most Greenguard Gold–certified cribs on the market and to use FSC-certified sustainable wood across our brands whenever possible. We’ve also pioneered Styrofoam-free packaging for several of our best-selling collections — an innovation that reduces waste while protecting our products during shipment.

At Million Dollar Baby Co., our team members are our #1 priority, and we partner with exceptional partners and retailers around the world who share our core values:

• Treat Your Team Like Family — lead with respect, gratitude, empathy, and kindness.
• Make an Impact, Drive Results — focus on meaningful work that moves families forward.
• Deliver a “Wow” Customer Experience Every Time — every detail matters.
• Strive for Continuous Improvement & Learning — keep growing, keep getting better.
• Cultivate Quality Conversations — communicate honestly and thoughtfully to build trust.

Over the years, our commitment to people, innovation, and a positive workplace culture has earned us five consecutive “Best Place to Work” awards, one of the best workplaces by “Built in LA”, a 4.6 rating on Glassdoor, and 13 years on the Inc. 5000 Fastest Growing Companies list — recognitions that reflect the heart of who we are and the community we’re proud to build. We’d love to talk to you!

Role Summary 
As the Executive Assistant to the COO and SVP of Branding you will provide high-level administrative and operational support ensuring smooth day to day execution. This role requires strong organization discretion and follow-through. You will manage scheduling travel expenses meeting logistics and support operating cadences including meeting minutes weekly updates and SOP maintenance. 

 

What you’ll be doing:  

Administrative and Executive Support 

• Manage calendars maintaining a clean view at least 2 weeks out at a time. 

• Schedule meetings and create calendar invitations ensuring acceptance book conference rooms and provide Zoom links where needed. 

• Book flights and hotels for business-related travel and support itinerary planning as needed. 

• Keep track of business-related purchases and expenses and coordinate with Accounting for reimbursement or payment. 

• Prepare documents presentations and reports for the executives including PowerPoint and Excel. 

•  Mail and ship packages via USPS or FedEx as needed. 

•  Maintain a high level of confidentiality and handle sensitive information with professionalism. 

Meetings and Coordination 

• Attend meetings with executives and write meeting minutes as requested 

• Coordinate meeting logistics including setup note-taking action items and follow-ups 

• Order meals for meetings as needed 

• Support department celebrations outings and internal moments as needed 

• Support group gifting as needed (birthdays baby showers housewarmings etc.) 

• Serve as back-up for Talent Management administrative support and assist with corporate event planning and office administrative tasks as needed 

Ops and Branding Support 

• Manage and lead tasks within the Ops and Branding teams and drive follow-through 

• Support ad hoc and special projects including research coordination and execution support 

• Maintain and update SOPs to keep workflows current documented and repeatable 

Operating Cadence and SOP Expectations 

• Check in with the COO and VP of Branding before leaving work to confirm last-minute needs 

• Provide updates on projects currently in motion 

• Send weekly updates via Lattice 

• Remind the COO and VP of Branding of interviews and important meetings 

 

 

What you bring to the table:  

• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment 

• Proactive mindset strong judgment and ability to anticipate needs 

• Strong written and verbal communication skills and comfort working cross-functionally with senior leaders 

• Proficiency with Outlook PowerPoint and Excel and comfort learning new systems 

• High discretion professionalism and reliability with confidential information 

Preferred Qualifications 

• Prior executive support experience including calendar management travel coordination and meeting logistics 

Our Benefits:

• 100% of your health, dental and vision insurance monthly premiums paid by us!  
• Flexible PTO because we respect the need for work/life harmony  
• Company matching 401(k)  
• Vacation reimbursement and health & wellness subsidy programs  
• Tuition reimbursement  
• Matching charitable donations to the nonprofit organization of your choice  
• Company-wide monthly celebrations - lunch is on us!  
• Dog-friendly workplace, yes! You can bring your best friend to work  
• Free MDB Co. swag + generous employee discount on products  

At Million Dollar Baby Co., we’re passionate about diversity and welcome applicants from all backgrounds. Our diversity, inclusion and equity committee (DIEC) strives to break barriers for minority communities, help educate the company on pertinent topics, and work to ensure equal opportunities for existing and potential employees. Since its formation in 2020, our committee has focused on multiple areas, some include hiring, community involvement and continuous learning about Diversity, Inclusion and Equity.

Million Dollar Baby Company is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application and/or recruitment process.