Sr Payroll Specialist

Compensation: up to $62,400 annually (based on experience)

Job Location: Nashville, TN - onsite

Shifts: M-F 8am-5pm EST

Duties/Responsibilities:

• Manage and oversee the end-to-end payroll process for all employees, including salaried, hourly, and contract workers.
• Ensure accurate calculation of wages, deductions, bonuses and other compensation in accordance with company policies and applicable laws.
• Review and approve payroll data before final submission.
• Ensure compliance with federal, state, and local payroll regulations, including tax filings and labor law requirements.
• Prepare and submit payroll tax reports, W-2s, 1099s, and other necessary tax documentation.
• Stay up to date on changes to payroll-related legislation and implement necessary changes to processes.
• Maintain and optimize the payroll system, troubleshooting any issues that arise.
• Collaborate with IT or payroll software providers to resolve technical issues.
• Ensure the system is updated with correct employee information, pay rates, and benefit deductions.
• Provide mentorship and guidance to payroll team members.
• Assist in training new payroll staff on processes, systems, and compliance requirements.
• Act as the primary point of contact for escalated payroll issues or inquiries.
• Conduct regular payroll audits to ensure accuracy and compliance.
• Reconcile payroll accounts and resolve discrepancies promptly.
• Collaborate with the finance team on audits and reconciliations related to payroll.
• Manage payroll integration with employee benefits, including retirement plans, health insurance and leave policies.
• Ensure accurate timekeeping data is imported into the payroll system for timely and accurate processing.
• Serve as the liaison with third-party payroll vendors and tax authorities.
• Lead payroll-related projects such as system upgrades, process improvements, and policy updates.
• Analyze and report on payroll data to provide insights and recommendations to leadership.
• Accurately calculate employee wages and salaries, including overtime, bonuses, and deductions.
• Process multiple payrolls (bi-weekly, monthly) for salaried and hourly employees.
• Add new employees and ensure proper set-up in the payroll system.
• Check timesheets for accuracy and follow up on discrepancies.
• Maintain detailed and accurate payroll records for all employees.
• Prepare and generate payroll reports as requested by management or auditors.
• Handle wage garnishments, ensuring accurate deductions and payments.
• Assist with payroll-related tax audits, providing necessary documentation and information.
• Answer employee questions about payroll, benefits, and deductions promptly and professionally.
• Provide employees with necessary payroll information and resolve any payroll-related issues.
• Responsible for Workers' Compensation (WC) and State Unemployment Insurance (SUI) filings.
• Ensure tax compliance in all payroll processes and filings.
• Other duties as assigned.

Required Skills/Abilities:

• Strong understanding of payroll laws, regulations, and best practices.
• Ability to excel in a fast-paced, high-pressure environment.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office Suite & PayChex
• Strong organizational and time management skills
• Ability to work independently and as part of a team
• Excellent communication and interpersonal skills
• High integrity with excellent problem-solving abilities.
• Experience in multi-state payroll processing.
• Healthcare Experience
• Familiarity with the corporate practice of medicine (a plus but required)

Education and Experience:

• Bachelor’s degree in accounting, Finance, HR, a related field, or equivalent education and experience.
• 5 + years of experience in payroll processing, preferably in a multi-state environment.
• Strong knowledge of payroll software
• Certified Payroll Professional (CPP) designation (a plus but not required).

Benefits: 

• Full Health, Dental and Vision
• HSA/FSA 
• 401K with 4% match 
• Disability
• Life/AD&D
• Flexibility with schedule
• PTO (11 paid holidays + 120 Hours PTO Per Year)
• Maternity Leave / Bereavement Leave