Payroll Specialist

Compensation: up to $58,240 annually (based on experience)

Job Location: Nashville, TN - onsite

Shifts: M-F 8am-5pm EST

Duties/Responsibilities:

• Accurately calculate employee wages and salaries, including overtime, bonuses, and deductions.
• Process multiple payrolls (bi-weekly, monthly) for salaried and hourly employees.
• Add new employees to payroll and ensure proper setup in the payroll system.
• Check timesheets for accuracy and follow up on discrepancies.
• Prepare and distribute paychecks or direct deposit statements.
• Maintain detailed and accurate payroll records for all employees.
• Prepare and generate payroll reports as requested by management or auditors.
• Maintain employee records, including changes in employment status, salary adjustments, and terminations.
• Calculate and process payroll taxes, ensuring timely and accurate payments.
• Maintain Time and Attendance (TAA) records and ensure accuracy.
• Ensure compliance with federal, state, and local payroll regulations and company policies.
• Handle wage garnishments, ensuring accurate deductions and payments.
• Assist with payroll-related tax audits, providing necessary documentation and information.
• Conduct regular payroll data reconciliations to ensure accuracy and resolve discrepancies.
• Answer employee questions about payroll, benefits, and deductions promptly and professionally.
• Provide employees with necessary payroll information and resolve any payroll-related issues.
• Responsible for Workers' Compensation (WC) and State Unemployment Insurance (SUI) filings.
• Ensure tax compliance in all payroll processes and filings.
• Other duties as assigned.

  Required Skills/Abilities:

• Strong understanding of payroll laws, regulations, and best practices.
• Ability to excel in a fast-paced, high-pressure environment.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office Suite.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• High integrity with excellent problem-solving abilities.
• Experience in multi-state payroll processing.
• Healthcare Experience
• Familiarity with the corporate practice of medicine (a plus but required)

  Education and Experience:

•  Bachelor’s degree in accounting or business administration, or equivalent education and experience.
• 1 to 3 years’ experience processing payroll.
• Knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Ideal candidate has experience using PayChex 

 

Physical Requirements:

• Ability to alternate between sitting and standing for extended periods of time.
• Ability to lift, hold, push, and pull 15 pounds.
• Ability to operate a computer and/or laptop through proficient typing, clicking, and viewing 
•  monitor for extended periods.
• Ability to view computer monitors with close vision, color vision, depth perception and ability to
• adjust your focus with good hand-eye coordination.
• Must be able to effectively communicate with patients/team members/customers, and clearly express oneself while exchanging information.
• Ability to read, write, comprehend through listening.
• Ability to perform the essential job functions consistently, safely, and successfully with the ADA,
• FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards

Benefits: 

• Full Health, Dental and Vision
• HSA/FSA 
• 401K with 4% match 
• Disability
• Life/AD&D
• Flexibility with schedule
• PTO (11 paid holidays + 120 Hours PTO Per Year)
• Maternity Leave / Bereavement Leave