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Accounts Payable Finance Coordinator

London

Report line                  Finance Operations Manager

Location                      London

Salary                          £31,000 - £33,000 per annum (depending on experience)  

Job Purpose

The role supports the smooth and accurate processing of the company’s financial operations by managing end-to-end accounts payable activities, ensuring timely and precise invoice entry, payment processing and vendor account maintenance. This position requires a proactive and detail-driven individual who can confidently manage high volumes of data, maintain strong supplier relationships and contribute to continuous improvement within the finance function.

This role acts as a key link between suppliers, internal stakeholders and the wider finance team, helping to maintain strong financial controls, resolve discrepancies and uphold service-level standards. The Accounts Payable Finance Coordinator contributes to month-end close through reconciliations and reporting and plays a vital role in supporting a reliable, well-controlled purchase-to-pay process.

Key Tasks and Responsibilities

Accounts Payable Processing

  • Monitor the inbox to efficiently manage and respond to supplier and internal stakeholder queries.
  • Process, code and post supplier invoices accurately and in line with company policies.
  • Review invoices to ensure correct approvals, coding and supporting documentation.
  • Identify and suggest process improvements to enhance AP accuracy, efficiency and control.
  • Pay strong attention to detail and use effective communication to challenge and resolve supplier queries.
  • Maintain accurate vendor records.
  • Build strong relationships with suppliers to support smooth operations.
  • Guide colleagues on invoice requirements and purchasing procedures.

Payments & Cash Management

  • Support treasury and cash flow forecasting through accurate AP ageing and payment scheduling.
  • Assist with accurate and timely processing of supplier payments.
  • Maintain documentation relating to payment approvals and compliance.
  • Verify payment details in line with company policies.
  • Ensure payment runs are prepared accurately and submitted within agreed timelines.

Month-End Close Support

  • Assist with accounts payable-related journal entries and accruals.
  • Prepare reconcilations of AP sub-ledger to the general ledger.
  • Provide AP reports, ageing schedules, and other analysis as required.

What We Need From You

We’re looking for someone who brings not only technical capability but the right mindset and approach. You will need:

  • Strong attention to detail and a commitment to accuracy in a fast-paced environment.
  • Good working knowledge of accounting systems and confidence using Excel.
  • Excellent communication skills, with the ability to work collaboratively with suppliers and internal stakeholders.
  • Strong organisational and time-management skills, with the ability to prioritise workload and meet deadlines.
  • A team-orientated attitude, with willingness to support others and build strong working relationships.
  • The ability to handle sensitive information with confidentiality and professionalism. 

You’ll have the opportunity to work with amazing colleagues who will challenge and support you to learn quickly. We’ll show you everything you need to know and along with our development efforts, help you build a strong career in finance.

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