Job Application for Recruiting Coordinator at Modernizing Medicine, Inc.

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South Florida Business Journal, Best Places to Work 2024
Inc. 5000 Fastest-Growing Private Companies in America 2024
2024 Black Book Awards, ranked #1 EHR in 11 Specialties
2024 Spring Digital Health Awards, “Web-based Digital Health” category for EMA Health Records (Gold)
2024 Stevie American Business Award (Silver), New Product and Service: Health Technology Solution (Klara)

Who we are:

We Are Modernizing Medicine (WAMM)! We’re a team of bright, passionate, and positive problem-solvers on a mission to place doctors and patients at the center of care through an intelligent, specialty-specific cloud platform. Our vision is a world where the software we build increases medical practice success and improves patient outcomes. Founded in 2010 by Daniel Cane and Dr. Michael Sherling, we have grown to over 3400 combined direct and contingent team members serving eleven specialties, and we are just getting started! ModMed's global headquarters is based in Boca Raton, FL, with a growing office in Hyderabad, India, and a robust remote workforce across the US, Chile, and Germany.

ModMed is hiring a driven Recruiting Coordinator to join our positive, passionate, and high-performing Talent Acquisition Team focused on creating a positive, welcoming, and memorable experience for all candidates. This is an exciting opportunity to be part of a fast-paced Healthcare IT company that is truly Modernizing Medicine!

This role is ideal for an individual with proven experience focusing on:

Operational Excellence: Driving efficiency, continuously improving processes, and ensuring smooth, predictable hiring workflows.
Attention to Detail: Meticulous organization and accuracy in scheduling, documentation, and data management.
Candidate Engagement: Creating a positive, welcoming, and memorable experience for all candidates, from the first contact through their onboarding.
Collaboration: Working effectively with recruiters, hiring managers, and cross-functional teams (e.g., HR, IT) to keep the hiring process aligned and on track.

Your Role:

Interview Scheduling and Logistics:
- Coordinate high volume, complex interview schedules (virtual and in-person) across multiple time zones for candidates and interviewers, often involving candidate negotiations.
- Manage and confirm all logistical details, including sending clear interview confirmations and acting as the primary point of contact for candidate inquiries.
Candidate Experience:
- Maintain timely and professional communication with candidates, ensuring they feel supported, informed and excited about the opportunity.
- Gather and track candidate feedback and proactively address any issues to maintain a high-touch, positive experience.
Process and Systems Management:
- Ensure data integrity by accurately inputting, updating, and maintaining candidate information within our Applicant Tracking System (ATS - experience with systems like Greenhouse, Lever, or Workday is a plus).
- Own the offer generation process, ensuring all documentation is accurate and compliant.
- Identify opportunities to streamline existing processes and actively contribute to the development of recruiting operational standards.
Team Collaboration:
- Partner closely with recruiters and hiring managers to understand their hiring priorities and capacity.
- Coordinate interview team debrief sessions and manage follow-up communication to facilitate timely hiring decisions.
- Assist with ad-hoc projects, recruiting events, and reporting as needed.

Skills & Requirements:

2–4 years of experience in a high-volume Recruiting Coordinator, HR Coordinator, or administrative support role, preferably within the technology industry.
Exceptional organizational skills and an obsessive attention to detail.
Demonstrated ability to manage multiple priorities simultaneously in a fast-paced, high-pressure environment.
Excellent written and verbal communication skills; comfortable interacting with candidates at all levels.
Proficiency with calendar management tools (e.g., Google Suite, Outlook) and experience with an ATS.
A proactive, problem-solving mindset with a commitment to operational excellence.

#LI-KM1

ModMed Benefits Highlight: At ModMed, we believe it’s important to offer a competitive benefits package designed to meet the diverse needs of our growing workforce. Eligible Modernizers can enroll in a wide range of benefits:

India

Meals & Snacks: Enjoy complimentary office lunches & dinners on select days and healthy snacks delivered to your desk,
Insurance Coverage: Comprehensive health, accidental, and life insurance plans, including coverage for family members, all at no cost to employees,
Allowances: Annual wellness allowance to support your well-being and productivity,
Earned, casual, and sick leaves to maintain a healthy work-life balance,
Bereavement leave for difficult times and extended medical leave options,
Paid parental leaves, including maternity, paternity, adoption, surrogacy, and abortion leave,
Celebration leave to make your special day even more memorable, and company-paid holidays to recharge and unwind.

United States

Comprehensive medical, dental, and vision benefits, including a company Health Savings Account contribution,
401(k): ModMed provides a matching contribution each payday of 50% of your contribution deferred on up to 6% of your compensation. After one year of employment with ModMed, 100% of any matching contribution you receive is yours to keep.
Generous Paid Time Off and Paid Parental Leave programs,
Company paid Life and Disability benefits, Flexible Spending Account, and Employee Assistance Programs,
Company-sponsored Business Resource & Special Interest Groups that provide engaged and supportive communities within ModMed,
Professional development opportunities, including tuition reimbursement programs and unlimited access to LinkedIn Learning,
Global presence and in-person collaboration opportunities; dog-friendly HQ (US), Hybrid office-based roles and remote availability for some roles,
Weekly catered breakfast and lunch, treadmill workstations, Zen, and wellness rooms within our BRIC headquarters.

PHISHING SCAM WARNING: ModMed is among several companies recently made aware of a phishing scam involving imposters posing as hiring managers recruiting via email, text and social media. The imposters are creating misleading email accounts, conducting remote "interviews," and making fake job offers in order to collect personal and financial information from unsuspecting individuals. Please be aware that no job offers will be made from ModMed without a formal interview process, and valid communications from our hiring team will come from our employees with a ModMed email address (first.lastname@modmed.com). Please check senders’ email addresses carefully. Additionally, ModMed will not ask you to purchase equipment or supplies as part of your onboarding process. If you are receiving communications as described above, please report them to the FTC website.

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ACKNOWLEDGEMENT: The information that I am submitting in this application is true and correct. I understand that in the event of my employment by the Company, I shall be subject to dismissal if any information that I have given in this application is false or misleading or if I have failed to give any information herein requested, regardless of the time elapsed after discovery. I authorize the Company to inquire into my educational, professional and past employment history and references as needed to research my qualifications for this position. I hereby give my consent to any former employer to provide employment-related information about me to the Company and will hold the Company and my former employer harmless from any claim made on the basis that such information about me was provided or that any employment decision was made on the basis of such information. I further authorize the Company to obtain any credit and consumer check. I hereby grant the Company, a limited license and right to use, store and process all of the information and data that I have provided or posted in this application, including my resume and other documentation submitted ("Information"), and the right to sublicense this Information to third parties who may have access to this information and data for purposes of assisting the Company in its recruiting and hiring efforts and activities, and/or who host, operate or otherwise perform on the Company's recruiting websites, including this site. I hereby represent to the Company that any Information does not violate the privacy rights, publicity rights, copyrights, contract rights, intellectual property rights, or any other rights of any person. If I am a California resident, I hereby acknowledge and agree that I have received and had an opportunity to review the Privacy Notice for California Residents Seeking Employment with Modernizing Medicine, Inc., (available here: https://www.modmed.com/ccpa-privacy-notice/). I agree to indemnify, defend and hold the Company harmless from any third party claim, action, suit or proceeding arising out of or resulting from the Information. I understand that nothing in this employment application, the granting of an interview or my subsequent employment with the Company is intended to create an employment contract between myself and the Company under which my employment could be terminated only for cause. If employed, I will be required to provide original documents which verify my identity and right to work in the United States under the Immigration Reform and Control Act (IRCA) of 1986. The document(s) provided will be used for completion of Form I-9. *** BY TYPING MY FULL NAME BELOW, I hereby acknowledge that I have read and understand the above and I agree to the above terms in their entirety. **

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Recruiting Coordinator

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