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Executive Assistant

Park City, Utah, United States

Company Overview:

Momentous is a dynamic, fast-growing human performance company offering the highest quality supplements designed to enhance physical and cognitive well-being. At Momentous, we believe that people at their best will produce a positive impact in their personal lives, communities, and, ultimately, the world. No matter our customer's goal or what they want to achieve, we are on a relentless quest to help them get there. We work with some of the greatest minds in science and athletic performance who tap into the latest research and real-world experience to create a portfolio of products designed with one common goal—to help our customers be their best.

What we’re proud of:

  • Best in the field. We have built an advanced network of world-renowned experts in the field of human performance.
  • Trusted and used by the best. We are honored to work with more than 150 teams in professional and NCAA sports, including Stanley Cup Champions, Tour de France winners, and all NFL Teams.
  • Push what’s possible. We were named to the prestigious Inc. 5000 list as one of the fastest-growing companies in the US in 2023 and 2024 (#345 in 2024). 

Position Summary:

Momentous is looking for an Office Manager, which will report to the VP of Culture & People. This person will be responsible for creating and maintaining an inspiring and organized office environment that embodies our organizational culture. They will also create and deliver team-building activities and events within the organization and facilitate the onboarding of new team members. The Office Manager will also help us to “own our backyard” by identifying and facilitating ways for Momentous to engage with the local community.


Responsibilities:

Office Management:

  • Own all shipping and receiving for the office, including VIP box fulfillment
  • Monitor office supplies and order and restock stationery, furniture, appliances, electronics, snacks, Momentous product, cleaning supplies, etc., as needed
  • Maintain an organized, inspiring, cared for work environment
  • Source and manage all contractors, subcontractors, designers, maintenance and cleaning vendors
  • Create office operating procedures and guidelines for team members
  • Handle all necessary signage and internal office communications
  • Plan and execute staff activities and events, including weekly workouts, lunches, all hands meetings, and quarterly town halls (including catering, accommodation, guest speakers, travel guidelines, activities, and gifts)
  • Plan and execute local community engagement events (community happy hours, workouts, lunch and learns, etc.)
  • Manage all office utilities and service providers
  • Ensure office tech equipment is in good working order
  • Troubleshoot issues and emergencies as they arise
  • Solicit and incorporate team member input to create a collaborative and welcoming office environment
  • Provide additional support across functions as needed

Support on people, culture, and recruiting:

  • Meet and greet recruiting candidates and coordinate the run of show during their visit
  • Coordinate new hires' onboarding and first day, ensuring a warm welcome and smooth integration on to the team
  • Administer Google Workspace and all company app/platform access, including onboarding and offboarding of system users
  • Manage and distribute company swag, high performance programs and reward items
  • Facilitate the offboarding process by assisting with the closure of email and technology accounts, and other administrative task
  • Oversee ordering and embroidery of gift merchandise

Qualifications:

  • Bachelor's Degree with 3-5 years of directly related experience
  • Proven ability to prioritize and reprioritize tasks based on a dynamic environment
  • Excellent communication skills, both written and verbal
  • Proficient with Google Suite and Microsoft Office including Excel, Word, PowerPoint
  • Passion for organization
  • Energetic team player
  • Demonstrated ability to balance operations and implement strategic/innovative 
    solutions
  • Entrepreneurial mindset with a bias towards action
  • Passion for a high-performance lifestyle

Benefits:

  • Our fast-paced, high growth environment creates a strong opportunity for professional development born from evolving experiences
  • Competitive cash compensation plus employee stock options
  • Health/Vision/Dental
  • Unlimited PTO 
  • Generous set of observed holidays (16 days of office closure in 2024)
  • $1,000 annual perks program to support a high performance lifestyle
  • Access to Momentous products and merchandise 


Location:

This is a full-time, in-person position out of our Park City, UT office and requires quarterly travel.


EQUAL EMPLOYMENT OPPORTUNITY

Momentous provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We are committed to bringing together individuals from different backgrounds and perspectives, and providing employees with a safe and welcoming work environment where everyone can thrive. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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