Executive Assistant

Company Overview:

Momentous is a dynamic, fast-growing human performance company offering the highest quality supplements designed to enhance physical and cognitive well-being. At Momentous, we believe that people at their best will produce a positive impact in their personal lives, communities, and, ultimately, the world. No matter our customer's goal or what they want to achieve, we are on a relentless quest to help them get there. We work with some of the greatest minds in science and athletic performance who tap into the latest research and real-world experience to create a portfolio of products designed with one common goal—to help our customers be their best.

What we’re proud of:

• Best in the field. We have built an advanced network of world-renowned experts in the field of human performance.
• Trusted and used by the best. We are honored to work with more than 150 teams in professional and NCAA sports, including Stanley Cup Champions, Tour de France winners, and all NFL Teams.
• Push what’s possible. Named to the prestigious Inc. 5000 list three years in a row (#392 in 2025) as one of the fastest-growing companies in the US. Ranked #4 in the Rocky Mountain Region in 2025. 

Position Summary:

Momentous is seeking a highly organized, proactive, and people-oriented Executive Assistant to support two senior leaders: the SVP of Marketing and the VP of Culture & People. This role is critical to keeping the Marketing and People functions operating efficiently, aligned, and energized as Momentous scales.

The ideal candidate is a true business partner, not just an administrator — someone who anticipates needs, manages complex logistics, improves systems, and brings polish and warmth to everything they touch. This role blends executive support, project coordination, HR administration, and team culture enablement, with meaningful exposure to leadership, marketing operations, and people programs. They will act as a force multiplier for the SVP of Marketing and VP of Culture & People by proactively identifying opportunities to streamline workflows, improve communication, and protect leadership focus.

Responsibilities:

Executive Support:

• Manage inboxes, calendars, and meeting scheduling, including responding to emails and maintaining calendar accuracy.
• Handle travel booking, expenses, and reimbursements.
• Track and prepare contracts and agreements for review.
• Coordinate meeting follow-ups, action items, and next steps.
• Organize ambient notes (Google Docs, meeting notes, brainstorms) into clear, actionable updates with visibility across the marketing team and cross-functionally.
• Assist with building, formatting, and polishing slides and documents.
• Support agenda creation and preparation for team meetings.
• Manage executive and departmental expenses.
• Scan and organize documents as needed.
• Exercise sound judgment in prioritizing requests and making decisions on behalf of supported leaders when appropriate.
• Own follow-up and accountability for recurring leadership meetings, ensuring decisions are documented and actions are completed.
• Translate complex discussions into clear summaries, updates, and next steps for broader team visibility.

HR Coordination:

• Support team culture initiatives including birthdays, anniversaries, celebrations, and marketing-specific team building events.
• Pulse-check with the marketing team on needs, blockers, and opportunities to improve effectiveness; help translate insights into action.
• Pilot, document, and help implement AI-enabled tools and workflows to improve marketing and people operations efficiency.
• Support Ninety audits including accountability chart, employee directory, and quarterly conversation reporting.
• Manage onboarding and offboarding workflows, including account activation and shutdown.
• Optimize Rippling (HRIS) flows and automations. Audit org chart accuracy, reporting structure, account status. 
• Support employee engagement initiatives including ENPS and Values Victor surveys and reporting.
• Schedule 30-, 60-, and 90-day check-ins with new hires and their hiring managers.
• Schedule late-stage interviews and coordinate logistics.
• Greet candidates on interview days and steward the candidate experience.

Qualifications:

• 5–7 years of experience as an Executive Assistant, HR Coordinator, Operations Manager, or similar role.
• Experience supporting senior leaders in fast-paced, growth-stage environments preferred.
• Bachelor’s degree preferred but not required with relevant experience.
• Exceptional organizational and time-management skills with strong attention to detail.
• Strong written and verbal communication skills.
• High proficiency with Google Workspace (Docs, Sheets, Slides), calendar tools, and collaboration platforms (Asana, Ninety, Greenhouse a plus)
• Comfort working with HRIS tools (Rippling preferred), expense platforms (Ramp), and productivity systems.
• Ability to manage confidential information with discretion and professionalism.
• Strong project management instincts — able to juggle multiple priorities seamlessly.
• Highly proactive and anticipatory — sees around corners and solves problems before they arise.
• Demonstrated ability to handle sensitive and confidential information with discretion, maturity, and professionalism.
• Systems-minded with an interest in process improvement and automation.
• Warm, people-centric, and culturally aligned with Momentous’ values.
• Comfortable operating with ambiguity and evolving responsibilities.
• Curious and excited about using AI and new tools to improve efficiency.
• Low-ego, service-oriented, and collaborative.
• Entrepreneurial mindset with a bias towards action 
• Passion for a high-performance lifestyle 

Benefits:

• Our fast-paced, high growth environment creates a strong opportunity for professional development born from evolving experiences
• Competitive cash compensation plus employee stock options
• Health/Vision/Dental
• Unlimited PTO 
• Generous set of observed holidays (18 days of office closure in 2026)
• $1,000 annual perks program to support a high performance lifestyle
• Access to Momentous products and merchandise 

EQUAL EMPLOYMENT OPPORTUNITY

Momentous provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We are committed to bringing together individuals from different backgrounds and perspectives, and providing employees with a safe and welcoming work environment where everyone can thrive. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.