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HR Onboarding Coordinator

Orlando, Florida, United States

At Morgan & Morgan, the work we do matters. For millions of Americans, we’re their last line of defense against insurance companies, large corporations or defective goods. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights. Our over 6,000 employees are all united by one mission: For the People.

Job Title: HR Onboarding Coordinator

Summary

The HR Onboarding Coordinator is responsible for supporting the day-to-day administrative functions of Human Resources, with a primary focus on delivering a seamless and compliant onboarding experience. This entry-level role plays a key part in onboarding, record-keeping, and employee support, while ensuring accuracy, timeliness, and a positive new hire experience.

Key Responsibilities

  • Coordinate end-to-end onboarding, including pre-boarding communications, new hire documentation, and first-day readiness
  • Prepare and distribute offer packets and onboarding materials via email
  • Ensure all required new hire documentation is completed prior to the employee’s start date
  • Track onboarding progress and ensure timely completion of all required documentation and tasks
  • Partner with hiring managers to support successful new hire integration
  • Enter and maintain accurate employee data in HR systems (HRIS, timekeeping, etc.)
  • Enroll new employees in timekeeping systems and ensure proper setup
  • Maintain employee personnel files in compliance with recordkeeping requirements
  • Generate and maintain basic HR reports and onboarding metrics
  • Ensure completion of Form I-9s within required timelines and maintain proper documentation
  • Maintain compliance with federal, state, and company policies related to onboarding and employee records
  • Partner with IT to coordinate new hire equipment and system access
  • Support communication between HR, hiring managers, and new hires throughout the onboarding process
  • Serve as a point of contact for new hire questions and general HR inquiries
  • Escalate complex issues to appropriate HR team members as needed
  • Perform other HR and onboarding-related duties as assigned

Qualifications

  • High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
  • 1–2 years of administrative or office-related experience
  • Ability to follow established processes while collaborating effectively with a team
  • Strong data entry and clerical skills with high attention to detail
  • Excellent organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
  • Strong written and verbal communication skills
  • Ability to handle sensitive and confidential information with discretion
  • Proficiency in Microsoft Office (Word, Excel, Outlook); experience with HR systems or databases preferred

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Benefits

Morgan & Morgan is a leading personal injury law firm dedicated to protecting the people, not the powerful. This success starts with our staff.  For full-time employees, we offer an excellent benefits package including medical and dental insurance, 401(k) plan,  paid time off and paid holidays.

Equal Opportunity Statement

Morgan & Morgan provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.   

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