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Events and Operations Coordinator

Chicago, IL

Events and Operations Coordinator 

Do you want to be a part of something innovative, relevant, and intellectually stimulating that has a meaningful impact? Come join our rapidly growing MxD team as we strive to increase U.S. competitiveness in manufacturing.

About MxD

MxD (Manufacturing x Digital) advances economic prosperity and national security by strengthening U.S. manufacturing competitiveness through technology innovation, workforce development, and cybersecurity preparedness. In partnership with the Department of Defense, we convene to solve critical manufacturing challenges by accelerating digital adoption, empowering a skilled workforce, and modernizing supply chains. MxD is also the National Center for Cybersecurity in Manufacturing as designated by DoD. Visit mxdusa.org to learn more.

MxD is passionate about its people and committed to creating an environment where everyone is heard and respected. Flexible work arrangements and unlimited PTO programs are just a few of the exceptional benefits MxD provides. MxD embodies a strong startup culture with its creative and collaborative working environment, fostering curiosity and innovation.

Position Overview

MxD is the nation’s destination for innovative manufacturers.  We operate a state-of-the-art 75,000 square foot facility in the heart of Chicago on historic Goose Island to further our mission of convening, advancing, and empowering innovative and secure digital manufacturing across the United States.  With over 10,000 visitors annually, we seek to deliver a premium experience for our guests, members, and stakeholders on a daily basis.

The Events and Operations Coordinator plays an integral role on the Corporate Events team, focusing on the successful planning and execution of internal, partner, and third-party events hosted at MxD. This position is hands-on and highly collaborative, supporting all aspects of event coordination—particularly in meeting logistics, AV setup, and event systems management.

The ideal candidate is tech-savvy, detail-oriented, and proactive, with strong communication skills and a customer-first mindset. They will be responsible for ensuring that event spaces are properly set up, meetings run smoothly, and all technology and logistics are in place to deliver a professional and seamless experience for attendees. This role will also serve as a key point of contact for MxD members, providing meeting planning support and ensuring a high level of service.

 Position Responsibilities

  • Coordinate and support internal and external events hosted at MxD, ensuring smooth execution before, during, and after each event
  • Set up and operate basic audio-visual equipment (monitors, projectors, microphones, video conferencing setups, etc.)
  • Assist staff, partners, and guests with presentations, virtual meeting platforms (Microsoft Teams, Zoom), and hybrid meeting setups
  • Provide meeting planning support, including space reservations, participant and agenda coordination, room preparation, and materials management
  • Serve as a point of contact for MxD members, departments, and external stakeholders hosting meetings and events, providing guidance and support throughout the planning process
  • Prepare meeting rooms for events, including furniture layout, signage, supplies, and AV checks
  • Monitor and maintain event and visitor management systems (e.g., Mazevo, Envoy), ensuring accurate scheduling and room assignments
  • Communicate effectively with vendors, staff, and clients to support event requirements and logistics
  • Track inventory of AV equipment, furniture, catering, event supplies, and room setup needs
  • Draft and finalize basic vendor orders or rental requests as needed
  • Support data collection related to event space usage, vendor performance, and attendee feedback
  • Must be available to support events that occur during early morning or evening hours, depending on scheduling needs

Position Requirements

  • Bachelor’s degree in hospitality, Event Management, Communications, or a related field — or equivalent practical experience
  • 2–4 years of experience in event coordination, corporate meeting support, or hospitality services
  • Solid working knowledge of AV equipment, meeting room technology, and video conferencing platforms (Zoom, Teams, Webex)
  • Familiarity with event management tools (e.g., Mazevo, Envoy, or similar scheduling/visitor software)
  • Excellent organization, communication, and problem-solving skills
  • Ability to multitask and stay calm under pressure in a fast-paced environment
  • Strong attention to detail and a service-oriented mindset
  • Ability to interface with high-profile individuals
  • Comfortable lifting up to 25 lbs for event setup
  • Must be available to work onsite

How to Apply

Apply online at mxdusa.org/careers by clicking on the link to the position posting and submitting your resume with a cover letter explaining why you would be a great fit for this role and MxD. Tip: Meeting the qualifications is important, but a great cover letter will set you apart!

Work with Us

  • MxD is a results-oriented, lean, collaborative tech organization and 501(c)(3) nonprofit. We are hard-working, mission-driven, flexible, and work with a sense of urgency. We hire tech-savvy, committed, self-starters who can think outside the box, and have a strong capacity to learn and adapt to the needs of the organization and role, through both skill and grit. All-star employees excel without the help of administrative support, and don’t mind rolling up their sleeves and getting their hands dirty (figuratively!). Additionally, people who love to solve problems, no matter how big or small, find they are a good fit for MxD.
  • Our state-of-the-art facility, located on Goose Island in Chicago (just north of downtown), features a manufacturing floor, several infrastructure testbeds, and a bustling open-office environment. MxD is a collaborative space, hosting many events for our partners and other prestigious organizations, so being able to engage with staff and visitors in a professional, helpful manner is a must.
  • MxD is a 10-minute walk from the North and Clybourn Red Line stop, a 20-minute walk from the Division Blue Line stop, and accessible by a variety of other public transit options. MxD partners with ABM transportation to provide a free shuttle from various public transit stops in and around the Downtown Chicago area to MxD. Also, MxD provides free parking for employees.

Flexible Work Policy

  • MxD recognizes the importance of providing flexibility for employees to balance work responsibilities with personal obligations and commitments. The specific feasibility of Flexible Work Arrangements is determined by specific roles and supervisors.

Equal Opportunity Employer

  • All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, disability status, economic circumstance, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
  • Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to sponsor H1B visas currently.

 

Accommodations Statement

  • We recognize that individuals may require different types of accommodations to perform their jobs effectively. We encourage candidates who need accessibility assistance or have specific needs to apply and reach out to us.

Accommodations Include:

  • Application Process: If you need assistance with the application process due to a disability or other accessibility needs, please contact our People & Culture department at PC@mxdusa.org. To the extent possible, we are happy to provide alternative formats for our application materials or support you through the process.
  • Interview Process: If you require any accommodations for the interview process, such as assistive technology, modified interview formats, or additional time, please let us know in advance. We are committed to ensuring a fair and accessible interview experience.
  • Workplace Accommodations: Once employed, employees can request reasonable accommodations to perform their job duties. This may include adjustments to workstations, flexible scheduling, or other modifications. Please contact the People & Culture department to discuss your needs. We strive to create an environment where everyone can thrive and contribute their best work. If you have any questions or need further assistance, please do not hesitate to reach out.

 

MxD Pay

$62,000 - $72,000 USD

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