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Facilities Administrator

Montpelier, VT

Come join one of America’s fastest-growing insurance companies. Since 1848, National Life Group has aimed to keep our promises, providing families with stability in good times and in bad. Throughout that history, we have provided peace of mind to those families as they plan their futures.

Our mission extends beyond the insurance and annuities policies that we offer. We strive to make the world a better place through our grants from our charitable foundation, paid volunteer time for our employees, environmentally sustainable and healthy workplaces, and events that promote the work of nonprofits in our own backyard.

We foster a collaborative environment with opportunities for growth and encourage our associates to live our values: Do good. Be good. Make good.

Please note that we do not offer visa sponsorship for this position.

Role Summary

This supervisory position is the Administrator of the Corporate Chauffeur Program in the Facilities Department. The Corporate Chauffeur Program is of paramount importance to the continued growth and success of our organization. The Chauffeurs are the face of the company and are often the first employee a visitor or potential new hire will meet in person. This role works with Travel & Conference and other event planners and guests to schedule rides for employees and visitors to and from the National Life Group campus in Montpelier, to and from the airport, and to and from restaurants or events. The trips can happen any time, including early mornings, evenings and on weekends.

During slower times when there is not much travel, this position may provide assistance to other Sections of the Facilities team. Work may include assistance with maintenance and monitoring of security systems and records, assistance with management of landlord and tenant relations, and assistance with procurement and management of service providers, among other duties. The incumbent reports to the Head of Security.

Essential Duties and Responsibilities

  • Administer the Corporate Chauffeur Program
    • Coordinate requests for rides, coordinate and schedule drivers, monitor daily status and manage last minute changes
    • May be asked to be “on call” after hours and weekends for last minute changes and late arrivals. Note that “on call” hourly employees receive a stipend for being “on call”.
    • Maintain a database of who is where and when regarding travel accommodations
    • May fill in as a corporate chauffeur when needed.
  • Management of Landlord and Tenant Relations
    • Assist Facilities Director of Real Estate Management with daily interactions with Landlord or Tenants
    • Assist Facilities Director of Site Management with invoicing Tenants for work performed. Will require follow up to ensure invoices have been paid
  • Procurement and Management of Service Providers
    • Assist the Facilities Department Directors with research, communication, procurement, and daily interactions with service providers, which may include food service, janitorial service, phone, copier, internet or other
  • Behavioral - Self-motivated, team player, follows guidelines, treats others with respect. Holds self and others accountable.  Communicates effectively.  Manages conflict appropriately.

Minimum Qualifications

  • High school graduation or equivalent required. Bachelor’s degree (preferred) in related field.
  • Five (5) or more years of work experience in facilities, event planning, project management, or related field.
  • Ability to act independently and as part of a team.
  • Efficient time management skills required.
  • Incumbents must be able to move furniture and supplies, and lift up to 50 lbs
  • Knowledgeable in computer operations.
  • General knowledge of word processing and spread sheet computer programs.
  • Ability to communicate effectively both orally and in writing.
  • Ability to maintain confidentiality.
  • Ability to establish and maintain effective working relationships.
  • Ability to fit into our company culture and embrace it.
  • Must be a team player.

Preferred Qualifications

  • Bachelor’s degree (preferred) in related field.

Benefits

Base Pay Range.  The base pay range for this position is the range National Life reasonably and in good faith expects to pay for the position taking into account the wide variety of factors, including: prior experience and job-related knowledge; education, training and certificates; current business needs; and market factors.  The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances.

Additional Compensation and Benefits. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. The successful candidate may also be eligible to participate in National Life’s discretionary annual incentive programs, subject to the rules governing such programs. If hired, the employee will be in an "at-will position" and National Life reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, company or individual department/team performance, and market factors.

National Life is accepting applications for this role on an ongoing basis and the role remains open until filled.

Hourly Pay Range

$24 - $35 USD

National Life Group® is a trade name of National Life Insurance Company, Montpelier, VT – founded in 1848, Life Insurance Company of the Southwest, Addison, TX – chartered in 1955, and their affiliates. Each company of National Life Group is solely responsible for its own financial condition and contractual obligations. Life Insurance Company of the Southwest is not an authorized insurer in New York and does not conduct insurance business in New York. Equity Services, Inc., Member FINRA/SIPC, is a Broker/Dealer and Registered Investment Adviser affiliate of National Life Insurance Company. All other entities are independent of the companies of National Life Group.

Fortune 1000 status is based on the consolidated financial results of all National Life Group companies.

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National Life Group

1 National Life Dr

Montpelier, VT 05604

 

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