Legal Operations Specialist(Contract & Compliance Systems Owner)

About NewsBreak

Founded in 2015, NewsBreak is the Content Intelligence platform shaping the future content economy. With over 40 million monthly active users, our flagship platform delivers highly personalized local news and information powered by advanced AI, recommendation systems, and adtech.

Recognized by Fast Company as #32 on the Top Workplaces for Innovators, we're proud to be Great Place to Work® certified and home to a dynamic team of technologists, product innovators, and business leaders who are passionate about solving meaningful challenges at scale.

Together, we reached unicorn status in 2021, and we remain committed to continuing this high-growth trajectory with the right team to fulfill our mission: building the infrastructure layer for content intelligence.

If you’re inspired to dream big, innovate fast, and make a difference, we’d love to hear from you! For more information, visit www.newsbreak.com/about

Job Responsibilities

• Report directly to the General Counsel and serve as a core member of the legal operations function, supporting a growing in-house legal team.
• Own and enforce legal systems and workflows, with the primary goal of removing lawyers from routine contract execution and ensuring consistent, scalable processes.
• Own and manage the contracts lifecycle through the company’s CLM system, including intake, workflow routing, execution, storage, and reporting.
• Design, administer, and enforce self-service workflows for standard agreements, and clearly defined escalation paths for non-standard requests.
• Support the legal team in scaling contract processes by administering standard templates, playbooks, and exception workflows, ensuring that only defined exceptions are escalated to attorneys.
• Act as the primary administrator for legal tools and systems (e.g., CLM, e-signature, document management), including configuration, workflow logic, user adoption, and data integrity.
• Build and maintain compliance intake and gating mechanisms for new products, features, and data uses, ensuring appropriate legal review is triggered at the right time. (Note: this role does not provide legal or compliance advice.)
• Assist with corporate governance and entity maintenance, including organization of records and support for board-related documentation.
• Coordinate with outside counsel (including IP and litigation counsel) on administrative matters, billing, and document management.
• Partner with legal team members to design, document and continuously improve legal infrastructure, including policies, processes, and internal guidelines.
• Own reporting and metrics for the legal team, such as contract turnaround times, exception rates, intake volume, and system adoption
• Collaborate cross-functionally with business teams to improve legal workflows and reduce friction.

Requirements:

• 2–5+ years of experience in a legal operations, paralegal, or similar role in a law firm or in-house legal department.
• Demonstrated experience administering legal systems or workflows (CLM strongly preferred).
• Strong organizational skills with excellent attention to detail.
• Ability to operate independently, apply playbooks consistently, and enforce defined processes even under time pressure.
• Strong communication and interpersonal skills; comfortable to work with legal and non-legal stakeholders.
• Proactive, adaptable, and comfortable operating in a fast-changing environment.

Nice to Have:

• Experience with contract lifecycle management platforms (e.g., Ironclad or similar).
• Experience helping build or improve legal processes in a scaling company.
• Exposure to technology or startup environments.
• Familiarity with basic corporate governance, entity management, or IP administrative processes.

Candidate Note

Candidates who prefer hands-on contract review, negotiation, or ad-hoc legal problem-solving will not be successful in this role. This role focuses on systems, workflows, and scalability

Benefits

We offer competitive benefits package:

• Health, dental, and vision care for you and your family
• Top-tier 401(K) plan with company matching
• Paid time off and paid holidays
• Paid parental leave
• FSA and commuter benefits programs
• Team activity budget

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