Contract: Production Coordinator (Remote, US)

Why You'll Love This Role: 

Newsela’s in-house multimedia studio is up and running, and we’re looking for an exceptional Production Coordinator to help us scale it to the next level.

You’ll support two exciting content initiatives reaching millions of students and teachers:

• A fun, character-driven animated series for K–8 students that builds knowledge, sparks curiosity, and makes learning unforgettable.
• Educational mini documentaries that explain fascinating topics through engaging storytelling, motion graphics, and visual journalism.

As our Production Coordinator, you’ll own the operational heartbeat of the studio. You’ll ensure productions stay organized, collaborators stay aligned, and projects move smoothly from concept through final delivery.

While many of our core systems and workflows are already in place, this role is critical to refining, scaling, and strengthening them as our output grows. You’ll help optimize how we work, improve efficiency, and ensure our creative teams can do their best work without friction. If you enjoy improving processes, solving complex production challenges, and collaborating with talented artists, writers, animators, and educators, this is a unique opportunity to help shape the next phase of our studio’s growth.

What You'll Be Doing:

Production Management & Coordination

• Maintain and update Airtable production trackers for all video projects (status, assignments, delivery dates, feedback cycles).
• Track progress across writing, design, illustration, animation, audio, and post-production phases.
• Manage daily and weekly status reports, flagging risks, blockers, and deadlines.
• Schedule internal and external production syncs, reviews, talent VO records  and feedback sessions as needed.
• Maintain Slack channel communication for projects updated and organized

Asset & File Management

• Organize and version-control all project assets (scripts, storyboards, illustrations, animation files, VO, music, exports) across Google Drive / Frame.io.
• Ensure naming conventions and folder structures are followed consistently across the team.
• Coordinate delivery of final assets to appropriate internal and external stakeholders

Freelancer & Vendor Communication

• Serve as the day-to-day point of contact for freelance animators, illustrators, and audio engineers.
• Collect invoices, contracts, and W-9s; route them through Newsela’s vendor process.
• Track freelancer assignments, deliverables, and availability.
• Support onboarding of new contractors into workflows and toolkits.

Process & Workflow Improvement

• Help document and refine production processes for animation and multimedia projects.
• Support implementation of new workflow tools or integrations (e.g., AI-assisted asset tagging, Airtable automations).
• Collaborate on building templates for schedules, trackers, and production documentation.
• Document and keep credits updated for all videos

About You:

2–4 years experience as a Production Coordinator or Production Assistant in animation, educational media, or digital video production.
Familiarity with animation production stages, script, storyboard, animatic, layout, animation, final delivery.
Strong project management and organizational skills with proficiency in Airtable, Google Workspace, and Adobe Creative Cloud.
Clear and professional communication with internal teams and external vendors.
Ability to multitask across multiple active projects in a fast-paced environment.

Preferred

• Experience coordinating for animation studios or EdTech video production
• Knowledge of tools like Frame.io, Slack, and AirTable.
• Understanding of accessibility and education-centered media production.
• A passion for storytelling that helps kids learn and feel inspired.

All offers of employment are contingent upon the successful completion of a background check as part of our pre-employment process.

 

Why you’ll love working at Newsela:

• Health & Wellness: Comprehensive medical benefits with employer contribution to premiums and to HSA accounts. Additional benefits such as gym reimbursement, pet insurance, free access to the Calm app, Rocket Lawyer and more to help you stay healthy: mind, body, and soul. 
• Work From Home: We are a fully remote company. We provide a monthly tech stipend to support your WFH needs!
• Supporting ALL Families: Inclusive benefits to support you and your family, including parental leave, fertility support, adoption, and more! 
• Financial Wellbeing: Invest in your future with our 401(k) plan, which includes a employer match to help you build long-term financial security.
• Time Off: Flexible PTO, paid sick time off, company holidays plus winter break (Dec 24th - Jan 1st).
• Professional Development: Newsela offers an annual learning and development allowance to employees to attend external training sessions, classes, workshops, conferences, and educational materials to foster professional growth within their current role and career aspirations at Newsela.
• Make A Difference: No matter your role or department, the work you do each day helps share the future of education and improves the lives of students and teachers.

About Newsela:

Newsela is a leading education technology company dedicated to meaningful classroom learning for every student. We deliver integrated, AI-powered solutions designed to unlock student engagement, empower teachers, and drive meaningful learning outcomes. Our suite of products supports knowledge and skill development, writing practice, daily instruction, assessment, and data-informed decision-making across K–12 classrooms. Grounded in learning science research, Newsela’s solutions integrate content, assessment, and analytics to help educators track progress, understand student outcomes, and deliver high-impact instruction that supports every learner.

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