Executive Assistant, CEO Office

Nex is on a mission to help families rediscover the joy of movement. Created by parents for parents, Nex combines technology and play to deliver fun, social, and interactive experiences powered by natural body motion, encouraging kids and adults to move more, play more, and have fun together. Nex Playground, the company’s award-winning active play system, is purpose-built to get families moving year-round, with safety and privacy as core considerations in its intentional design. It is certified kidSAFE+ COPPA compliant and built to support healthy, active play for all ages and abilities.

Nex Playground features a growing library of 50+ experiences, including motion and dance games, fitness and educational experiences, and Nex Originals. Content includes collaborations with partners like Hasbro, Sesame Workshop, and NBCUniversal. Nex has been recognized by Fast Company’s Most Innovative Companies, TIME’s Best Inventions, and Parents’ Best Entertainment System for Families, and has earned Red Dot, IDEA, and Core77 international design awards. We encourage you to explore Have Fun and Is Motion Gaming Back?, as they offer a deeper look into our culture, values, and explain how our approach to motion gaming differs from previous generations.

Location: San Jose, CA (On-site)
Annual salary: USD 100,000 - USD 135,000
Type: Full-time
Reports to: Chief of Staff, CEO office

The Role

This is not a typical Executive Assistant position. You will be embedded within our CEO Office, working directly with the CEO and Chief of Staff as a critical operational partner in a high-velocity environment. You'll manage a diverse portfolio spanning executive support, office operations, product review logistics, and cross-functional coordination. This role requires someone who thrives in ambiguity, exercises impeccable judgment, and can shift seamlessly between strategic projects and hands-on execution.

Given the nature of this role, you will have access to highly confidential and sensitive company information. Discretion is non-negotiable.

Key Responsibilities

• Manage complex scheduling for internal and external meetings for CEO Office across global time zones
• Coordinate domestic and international travel arrangements for CEO Office
• Conduct product research based on CEO’s requests to support leadership decision-making
• Coordinate demo preparation logistics for CEO with Content Ops, Marketing and Facility including procurement, research, and packing lists
• Maintain robust tracking systems for requests, action items, and follow-ups across the CEO Office — ensuring clear ownership, status visibility, and timely closure
• Provide flexible, responsive support in a fast-paced environment with variable hours
• Coordinate product review meetings and prepare agendas and pre-meeting materials
• Event planning (team events, offsites, support with external meetings). Responsible for management & coordination related to venue/vendor sourcing & logistics, agenda coordination & presentation logistics
• Serve as the on-site office administration point of contact, including supporting executive workspace needs

Who You Are

Required Qualifications

• 5+ years of experience as an Executive Assistant, extensive experience within a technology or a rapidly scaling company
• Proven ability to handle confidential information with the utmost discretion and professionalism
• Exceptional organizational skills with an almost obsessive attention to order — you bring Marie Kondo energy to everything from calendars and documentation systems to event logistics and physical workspaces. Chaos doesn't stand a chance around you.
• Track record of building and maintaining organized systems for tracking requests, follow-ups, and information flow — you ensure nothing gets lost, delayed, or forgotten across multiple workstreams.
• Strong written and verbal communication skills
• Proficiency in Google Workspace, Slack, Notion and presentation tools
• Experience with event planning and office operations
• Ability to manage multiple priorities and pivot quickly in a dynamic environment

Preferred Qualifications

• Experience in consumer tech, gaming, or hardware companies
• Background in supporting executives with external communications (PR, media)
• Experience with metrics reporting and deck creation

Mindset & Attributes

• Tech-savvy with a strong interest in using technology to improve work efficiency
• You are unfazed by ambiguity and comfortable operating without a playbook
• You anticipate needs before they arise
• You create order out of chaos — whether it's structuring the CEO Office's week, organizing a demo kit, or ensuring every file, folder, and follow-up has a home. Your systems are intuitive, your spaces are tidy, and nothing slips through the cracks.
• You are low-ego and high-accountability
• You understand that supporting a CEO Office in a fast-growing startup means flexibility — if you expect predictable 9-to-5 hours, this role is not for you
• You are a self-starter who takes ownership and follows through relentlessly

We Offer

• Competitive compensation package.
• Flexible working hours and vacation policy.
• Product-driven culture that treasures talents and individual growth.
• Front-row seat and hands-on experience with cutting edge technologies in the evolving gaming field

Nex is located in San Jose, California, USA and Hong Kong. Learn more about us at nex.inc/who-we-are.

We encourage applications even if you don’t meet more than 50% of the requirements — we believe that experience comes in many forms!