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People Operations Specialist - FTC

THE ROLE

Reporting directly to the EA and People Operations Manager, the People Operations Specialist will work closely with the People Operation’s team and will support the HR Team with adhoc tasks to maintain office efficiency and support employees. This is a 6-month-FTC position. 

 

KEY RESPONSIBILITIES

  • Greet clients/visitors
  • Answer the telephone and direct calls as appropriate. Take accurate messages
  • Manage meeting room bookings
  • Maintain main office and meeting rooms
  • Order stationery and kitchen supplies
  • Liaise and build relationships with all facilities related suppliers
  • Keep training logs
  • Distribute and post mail
  • Order business lunches
  • Maintain office files
  • Perform research
  • Photocopying and scanning
  • Ad hoc tasks for wider team - Business cards, arrange training sessions, gifts
  • Onboarding new joiners / offboarding leavers, working closely with IT/HR
  • General H&S, e.g. desk assessments
  • Ad-hoc translation work

 

SKILLS & COMPETENCIES

To be successful in this role, you will demonstrate:

  • Time management & prioritization skills - things can get a little hectic, so the ability to effectively manage yourself and your workload is critical.
  • Excellent communication skills (in English or/and other European languages) - you must be able to organize your thoughts in a way that others find clear and compelling. You will be expected to together well-written, grammatically correct emails and other communications. When communicating verbally – whether over the phone, on video calls, in person or in meetings – you will need to be articulate, warm and engaging.
  • Flexibility - being an effective team player means being flexible in your approach and open to getting involved with new things, even if they are not spelled out in your job description.
  • Intellectual Curiosity – Technical Management is a broad and nuanced field and we are looking for someone who is truly interested in our profession and has the intellectual curiosity to delve deep into topics and bring fresh ideas into the team.
  • IT Literacy - you need to be comfortable with IT systems and working with data (you should have at least intermediate-level excel).
  • Delivery focus – it may sound obvious, but the ability to proactively churn through work at pace and deliver quality outputs really matters!
  • Strong critical thinking and problem-solving skills.
  • Passion for our mission ‘to generate a more sustainable future by leading the transition to clean energy.
  • Our values: be a leader, build trust, be responsible, be innovative and ‘bring your alpha’.

 

EXPERIENCE & QUALIFICATIONS 

  • +3 years of experience as an Office Manager or Front Office Manager.
  • Excellent interpersonal and time management skills.
  • Reliability and discretion: you will often learn of confidential matter.

WHAT WE OFFER 

  • A busy role in a supportive team, with plenty of opportunities to learn.
  • International scope – we operate in over 8 countries.
  • Annual discretionary bonus.

HOW TO APPLY

If you are interested in this opportunity, please follow the link to apply or send your application to careers@nextenergygroup.com. If you have been shortlisted for the next stage, we will be in contact within 14 days. 

By selecting “Apply” or sending us your CV, you indicate you have read and acknowledged NextEnergy Group’s Candidate Privacy Notice.

 

DIVERSITY AND INCLUSION

Our approach to diversity and inclusion is a natural extension of our values. Our entrepreneurial culture inspires us to try new things, be open to different viewpoints and be bold. Our Group is committed to cultivating and preserving a culture of connectedness that values difference and gives space for individual expression. The collective sum of our individual differences, life experiences, knowledge, innovation, self-expression, and talent and hard work form the bedrock of who we are and who we aspire to be.

We are committed to equal employment and advancement opportunity irrespective of race, color, ancestry, social background, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability and gender identity.

 

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