Senior Coordinator, Hotels & Meetings

The NFL Live Events team is responsible for the planning and execution of the league’s tentpole events and International Games. The Senior Coordinator position plays an integral role in supporting the Events team with the execution of all tentpole events and executive meetings with a focus on hotel management, meeting planning and event oversight.

Responsibilities:

• Management of Media Operations at all tentpole events to include oversight of budget, food and beverage, space allocation and prioritization, communication with internal and external stakeholders 
• Supporting decor program at all tentpole events to include project and contract management, working closely with the Creative and Sponsorship departments  
• Manage the execution of hotel contracts for NFL tentpole events with focus on room block management, attrition mitigation, food and beverage and budget management
• Management for Super Bowl and Draft bid agreements and the Super Bowl and Draft hotel assignment process
• Lead effort for on-site event management at League meetings
• Support International Games series
• Support Marriott partnerships and record keeping
• Support the broader Experiences & Hospitality team in various capacities including contract and payment portal management, operational support, and integration of event best practices and innovation.

Required Qualifications:

• Bachelor’s degree
• 3+ years of event planning experience
• Highly organized, with exceptional time management and the ability to prioritize tasks as necessary and meet key deadlines
• Effective problem-solving can identify issues, find solutions and make informed decisions.
• Proven ability in managing upwards and communicating effectively. Excellent communication skills used to drive collaboration across business areas and functions.
• Venue management, including contract negotiation and budget management
• Meeting planning and management
• Ability to manage multiple projects in a fast-paced, high-pressure environment
• Ability to lead others and collaborate with a variety of groups at different levels
• Strong organizational and presentation skills
• Strong writing and communications skills
• Strong presentation skills with ability to deliver key information to large audiences and senior leadership
• Ability to adapt and be resilient within an ever-changing environment and event landscape
• Enthusiastic, self-starter with a positive attitude and a commitment to delivering at the highest standard

Preferred Qualifications: 

• Strong capability for stakeholder management; confident in influencing and negotiating
• with both internal colleagues and external partners whilst maintaining key relationships
• Demonstrates integrity, motivates team members and is recognized as a valuable team player
• Highly experienced with hotel/venue contracts negotiation and meeting planning
• Experience with environmental décor program planning, implementation and budget management
• Experience working to support Sponsor activations
• Strong Microsoft excel and PowerPoint skills
• C level/VIP management and servicing
• Knowledge in food and beverage management
• Knowledge in RFP creation and process

Other Key Attributes / Talent Characteristics:

• Team player with positive attitude
• High energy
• Entrepreneurial spirit
• Strong work ethic

Physical Demands:

• This is a Special Events hotel and VIP management role, at times may require physicality. This could involve lifting, long hours of standing and physical movement during an event and extensive travel requirements.   

Travel:

• Significant domestic and international travel required, including some weekends, up to 50%.  Several weeks on the road during event planning and execution.

At the NFL, in-person work at our offices is a top priority because it allows us to collaborate more effectively, build stronger connections, and maintain the culture that drives our success. This role requires onsite presence at an NFL office or stadium location, and remote and/or hybrid working options are not offered.

NO RELOCATION ASSISTANCE WILL BE PROVIDED.

The NFL is committed to building an inclusive work environment that reflects our incredible fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, and local laws. 

WHO WE ARE:

NFL Core Values:

• Respect: Everyone matters. We celebrate diverse opinions, honor hard work, and value every contribution.
• Integrity: We do what's right, even when it's tough. We hold ourselves accountable and always follow through.
• Team Responsibility: We support each other and our communities. No one is bigger than the game, and every action impacts others.
• Resiliency: We set high standards, overcome adversity, and adapt to challenges, always striving for excellence.

NFL Leadership Attributes:

• Build Talent: We develop and nurture potential, empowering individuals to grow and succeed.
• Execute: We take action with precision, delivering results that drive our goals forward.
• Inspire: We motivate others through vision, energy, and a commitment to excellence.
• Live Our Values: We embody our core principles in every decision and action.
• Know the Business: We stay informed, understand our industry, and make decisions that strengthen our position.
• Think Big: We challenge the status quo, envision bold possibilities, and strive for transformative impact

WHO YOU ARE:

Talent Attributes:   What we expect for our employees:

• Embody an enthusiastic, proactive can-do attitude 
• Embrace grit, free from ego or entitlement
• Excel as a relationship builder, with the ability to influence
• Eager learner, driven by passion rather than just ambition
• Encompasses an incredible work ethic with an agile mindset