Senior Coordinator, Hotels & Meetings

The NFL Live Events team is responsible for the planning and execution of the league’s tentpole events and International Games. The Senior Coordinator position plays an integral role in supporting the  Events team with the execution of all tentpole events and executive meetings with a focus on hotel management, meeting planning and execution.

Responsibilities

• Manage the execution of 100+ hotel contracts for future Super Bowl and Draft bids.
• Support the Super Bowl hotel assignment process by working closely with departments and partners assigning 20,000 rooms.
• Manage the onboarding process through our supplier portal for all Super Bowl contracts.
• Manage hotel reservations for 800+ attendees at all tentpole events which include Super Bowl, Pro Bowl, Combine, Draft, Hall of Fame, Kickoff, International games and meetings.
• Support operations at the Super Bowl headquarter hotel to include contract management, hotel reservations, meeting space logistics, food & beverage, signage and vendor coordination.
• Coordinate Super Bowl planning meetings for current year and future. This entails sourcing hotels through our RFP platform and tracking proposals.   
• Support the Super Bowl Suites Service Program including website creation, managing walkthroughs, and oversite of suite package elements.
• Lead effort for on-site event management for Owners Meetings and department meetings including client check-in, credential distribution and registration.
• Attend all planning meetings for current and future Super Bowl cities and outline goals and objectives for each trip.
• Work cross functionally with various internal departments on meetings throughout the year.
• Work with our finance team on budget reconciliation for all tentpole events as it relates to hotel invoices.
• Support the team in various capacities including contract management, updating the special events calendar and tracking budgets.

Required Qualifications

• Bachelor’s degree
• 4+ years of hotel with a focus on room management and function room operations
• Adept at contract negotiations and proven experience working with hotel contracts
• Hotel and venue management with a focus on room block build/management, attrition mitigation, function room costing and management.
• Ability to manage multiple projects in a fast-paced, high-pressure environment
• Ability to lead others and collaborate with a variety of groups at different levels
• Experience managing hotel budgets
• Strong organizational and presentation skills
• Strong writing and communications skills
• Proactive self-starter who works well within a team, strong interpersonal skills

Other Key Attributes / Characteristics

• Team player with positive attitude
• High energy
• Entrepreneurial spirit
• Strong work ethic

Preferred Qualifications:

• Highly experienced with hotel contracts and negotiating and meeting planning
• Experience with Meeting Evolution, Cvent or other event registration sites
• Strong Microsoft excel and PowerPoint skills
• C level/VIP management and servicing
• Knowledge in food and beverage management
• Knowledge in RFP creation and process

Salary / Pay Range

This job posting contains a pay range, which represents the range of salaries or hourly rates that the NFL believes, in good faith, at the time of this posting that it might be willing to pay for the posted job in the location(s) specified. The NFL expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would the NFL consider paying a salary or rate near the higher end of the range. 

Terms / Expected Hours of Work

• Significant domestic and international travel required, including some weekends, up to 50%.  Several weeks on the road during event delivery.