Player Operations Event Logistics Associate (External Agency Staff)

The Player Operations Event Logistics Associate will assist the entire Player Operations department with a focus on hotel/vendor management, contract management, and overall event logistics.  The role will play a pivotal role in the execution of tent pole events and overall event support.

Responsibilities:

NFL Legends Community 

• Planning and execution of NFL Legends Community events 
• Manage invite list and tracking documents post event  
• Manage creative needs (invites, presentations, save the dates, etc.)  
• Manage any merchandise needs or gifting tied to events  
• Manage the charity request process 

Player Experience and Activations  

• Helps manage the overall experience and logistics tied to player appearances or NFL events  
  • Negotiate contracts and serve as the day-to-day contact for all vendors (hotels, venues, caterers, production company, etc.)  
  • Execute in-depth advanced planning processes, (site visits, budget, on-site set-up, etc.), hotel rooming lists, meeting space needs and food & beverage orders 
  • Manage the relationship with any vendor tied to player travel or logistics (Anthony Travel, Carey Cars, AMEX, etc.)  
  • Brainstorm ways to improve the overall experience for players attending NFL events  
  • Collaborate with the NFL Events team and key vendors (i.e., Populus) to determine the most efficient processes and routes for ingress/egress at tent pole events (i.e., Super Bowl, Draft Day 2, NFL Honors, etc.)  
  • Facilitate and track all necessary vendor payments, contracts, forms, etc. through CMS 
  • Oversee all gifting and merchandise needs for events  
• Helps manage the overall experience for Football Operations staff at NFL tentpole events including hotel selection, office space requirements, IT needs, etc.  
  • Schedules and staffing assignments for events 
• Helps manage the player visit opportunity and process for the NY and LA office  
  • Creation and management of a calendar to track visits  
  • Create an overall offer/package for the interested players/Legends  
  • Management of logistics tied to the player’s visit (travel, agenda, etc.)  

Required Education and Experience:

• Bachelor's Degree
• 2-4 years of experience
• Experience with Microsoft Office
• Excellent communication skills

Preferred Experience:

• Experience working in the hotel & entertainment industry
• Prior experience in contract management preferred

Other Key Attributes / Characteristics:

• Strong ability to multi-task and prioritize effectively
• Effective interpersonal skills that enable one to communicate and work across the organization and with outside parties
• Ability to manage others with different interests and skill sets
• Maintain autonomy on select projects and integrate internal parties where necessary

Physical Demands:

• This position may require standing for long periods of time and heavy lifting while on-site at NFL events

Travel:

• This position will require travel approximately 30% of the year including select major NFL events

Expected Hours of Work:

• This position is required to work 40 hours per week in the New York office
• This position may require work on select weekends and holidays

Benefits Information
To learn more about our comprehensive benefits offerings, please visit: NFL BENEFITS

At the NFL, in-person work at our offices is a top priority because it allows us to collaborate more effectively, build stronger connections, and maintain the culture that drives our success. This role requires onsite presence at an NFL office or stadium location, and remote and/or hybrid working options are not offered. 

NO RELOCATION ASSISTANCE WILL BE PROVIDED.

The NFL is committed to building an inclusive work environment that reflects our incredible fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, and local laws. 

WHO WE ARE:

NFL Core Values:

• Respect: Everyone matters. We celebrate diverse opinions, honor hard work, and value every contribution.
• Integrity: We do what's right, even when it's tough. We hold ourselves accountable and always follow through.
• Team Responsibility: We support each other and our communities. No one is bigger than the game, and every action impacts others.
• Resiliency: We set high standards, overcome adversity, and adapt to challenges, always striving for excellence.

NFL Leadership Attributes:

• Build Talent: We develop and nurture potential, empowering individuals to grow and succeed.
• Execute: We take action with precision, delivering results that drive our goals forward.
• Inspire: We motivate others through vision, energy, and a commitment to excellence.
• Live Our Values: We embody our core principles in every decision and action.
• Know the Business: We stay informed, understand our industry, and make decisions that strengthen our position.
• Think Big: We challenge the status quo, envision bold possibilities, and strive for transformative impact

WHO YOU ARE:

Talent Attributes:   What we expect for our employees:

• Embody an enthusiastic, proactive can-do attitude 
• Embrace grit, free from ego or entitlement
• Excel as a relationship builder, with the ability to influence
• Eager learner, driven by passion rather than just ambition
• Encompasses an incredible work ethic with an agile mindset