Back to jobs

Administrative Assistant

USA - Hoboken, NJ

At NiCE, we don’t limit our challenges. We challenge our limits. Always. We’re ambitious. We’re game changers. And we play to win. We set the highest standards and execute beyond them. And if you’re like us, we can offer you the ultimate career opportunity that will light a fire within you.

Receptionist – Hoboken

How Will You Make an Impact?

As the Receptionist, you will be the first point of contact for employees, clients, and visitors, ensuring smooth day-to-day operations in the Hoboken office. Your responsibilities will include:

  • Front Desk & Visitor Management:
    • Maintain the reception area and all common areas in a clean and tidy manner
    • Answering and directing calls professionally.
  • Monitor and manage visitor access to the premises, ensuring all guests are properly signed in and out
  • Ensure office security by following safety procedures and controlling access via the reception desk.
  • Meeting Room & Event Coordination:
    • Booking and monitoring internal and client meeting rooms.
    • Prepare the Conference Room/Training Room/Cafeteria/Meeting areas in the layout requested for internal and external meetings.
  • Ensure drinks and snacks are laid out for meetings when requested, and food deliveries are set out on arrival.
    • Assisting with office events and social committee activities.
  • Mail & Courier Services:
    • Handling incoming mail distribution.
    • Arranging daily couriers to internal and international shipments via DHL.
  • Office & Facilities Support:
    • Managing Cleaning Operatives and ensuring completion of daily checklists.
    • Ordering of all office supplies, snacks, beverages within budget, plus invoicing.  
    • Logging and tracking facilities-related expenses and admin spreadsheets.
    • Raising and tracking internal purchase orders (POs).
    • Logging helpdesk tickets for maintenance requests (e.g., air conditioning, doors, lifts).
  • Administrative & Team Support:
  • New Hires onboarding: prepare desk, badge, liaise with IT to place necessary equipment / accessories, walkthrough of the office.
    • Assisting the Hoboken Office Manager with leaver equipment returns.
    • Supporting the Facilities Manager with various tasks as needed.
    • Assisting departments with administrative tasks upon Office Manager approval.

Kitchen & Snack Area Support (When Porter is Unavailable):

    • Monitor and restock office snacks, beverages, and kitchen supplies as needed
    • Ensure coffee machines, kettles, and other kitchen equipment are clean, functional, and well-stocked with necessary supplies (e.g., coffee pods, filters, sugar, creamer)
    • Report any maintenance issues with kitchen appliances to the appropriate department
    • Maintain cleanliness and organization of the kitchen and pantry areas
    • Coordinate with vendors or office management for replenishment of supplies

 

Have You Got What It Takes?

We are looking for a dynamic, highly organized professional who thrives in a fast-paced corporate environment. The ideal candidate will have:

  • Corporate Reception Experience: Previous experience in a front-of-house role within a corporate setting.
  • Strong Interpersonal Skills: A friendly, open, and approachable manner with excellent communication skills. Ability to handle sensitive information with discretion.
  •  
  • Technical Proficiency: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Professionalism & Initiative: A polished appearance, professional attitude, and the ability to remain proactive and resourceful in problem-solving.
  • Organizational Skills: The ability to multitask, prioritize effectively, and work well under pressure.
  • Team Spirit: A collaborative mindset with a “can-do” attitude and willingness to support colleagues.
  • Flexibility & Business Awareness: An understanding of company objectives and the ability to adapt as needed.

Join us and play a key role in ensuring the seamless operation of our Hoboken office!

About NiCE

NICE Ltd. (NASDAQ: NICE) software products are used by 25,000+ global businesses, including 85 of the Fortune 100 corporations, to deliver extraordinary customer experiences, fight financial crime and ensure public safety. Every day, NiCE software manages more than 120 million customer interactions and monitors 3+ billion financial transactions.

Known as an innovation powerhouse that excels in AI, cloud and digital, NiCE is consistently recognized as the market leader in its domains, with over 8,500 employees across 30+ countries.

NiCE is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, age, sex, marital status, ancestry, neurotype, physical or mental disability, veteran status, gender identity, sexual orientation or any other category protected by law.

 

Create a Job Alert

Interested in building your career at NICE? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in NICE’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.