Payroll Analyst

About the Role

Payroll isn't just numbers on a spreadsheet. It's the promise the company keeps to every employee, every pay cycle, no matter which state or territory they call home. As our Payroll Analyst, you'll be the technical and regulatory authority who makes sure that promise never breaks. You'll own end-to-end payroll settlement execution and tax compliance for a fully remote, all-states-and-territories workforce, and you'll be the connective tissue between Payroll and Accounting, making sure Finance leadership always has clear, trustworthy payroll reporting to work from.

This role is built on a clean separation of duties: you execute with precision after approval, and you guard compliance independently. That combination of executor and compliance guardian is what keeps our financial integrity and audit readiness rock solid.

 

What You'll Do

Settlement Execution  

• Execute payroll settlement following the Senior Manager, Accounting's approval: bank upload, 401(k)/HSA remittances, post-payroll sign-off  
• Process cancel/correct actions only under documented authorization from the Senior Manager, Accounting  
• Prepare settlement summary reports for Finance leadership  

Tax Compliance  

• Upload tax notifications to the HRIS as received to maintain compliance across state and local tax jurisdictions  
• Analyze payroll tax variances and reconciliation items; escalate anomalies to the Senior Manager, Accounting  

Cross-Functional  

• Serve as Finance's subject-matter expert on payroll tax and settlement questions from CX Partners and external auditors  
• Maintain documentation supporting quarterly/annual compliance and settlement audits  
• Provide technical guidance on payroll tax implications of new-state hiring, benefits changes, or comp structure updates  

 

What You Bring

• Bachelor's degree in Accounting, Finance, or related field; payroll certification (CPP or similar) strongly preferred  
• 3–5+ years of experience in payroll settlement, payroll tax compliance, or multi-state payroll administration  
• Deep knowledge of federal, state, and local payroll tax law for a remote, all-states/territories workforce  
• Experience configuring tax and settlement modules within an HRIS platform (Paycom, Workday, ADP, UKG, or similar)  
• Strong analytical and research skills to track and interpret evolving tax regulations  
• Able to translate payroll and compliance details into clear, accessible updates for non-payroll audiences, including Finance leadership 
• High level of integrity and independence — this role executes settlement but does not approve its own work 

 

Why Join Us

At Nightingale, precision work like this ripples outward. Getting payroll right, on time, every time, is how we take care of the employees who take care of our students. If you love owning the details, protecting the integrity of a process, and being the person people trust to get compliance right, we'd love to talk.

 

All new hires are required to attend New Collaborator Orientation (NCO) in Salt Lake City, Utah. The College will cover travel, lodging, and other accommodations.

Nightingale’s commitment to diversity and inclusion is reflected both in our learners and collaborators because we believe the best outcomes for learners from underserved and diverse populations are achieved through collaborators with similar backgrounds and cultures. Nightingale Education Group is an equal opportunity employer.

Our Mission (not just words on the wall, we live it, love it, and daily contribute to it): With the primary focus on higher learning in healthcare professions, Nightingale Education Group contributes to elevating education, health, and employment systems through facilitation of academic achievement, personal growth, and professional development of its learners, alumni, and collaborators, while serving diverse communities.

At Nightingale Education Group, our Innovative Education model helps transform rural health landscapes through our blended-distance learning platform. Every person involved with Nightingale Education Group helps to change the lives of our learners, our communities, and ultimately the world by adding to the quality of healthcare. We are proud to have graduated nearly 5,000 nurses serving communities in need. We are serious about our outcomes and have a little bit of fun getting there.

The professional and personal development of our learners and our collaborators is our company’s foundation. Not only do we develop strategies that promote a positive work-life integration, but we also create an environment that invites you to become an expert in your field, be it through higher education or professional development. Put simply, we elevate employment, elevate health, and elevate education. We’re so happy that you’ve found us!

Employment is contingent upon successful completion of a background check and drug screen.